The primary business of the Annual Meeting will be the election of one (1) Unit Owner to the Board of Directors for a term of 3 year terms.

A quorum representing at least ten percent (10%) of the total votes of the StoneCroft Unit Owners Association must be present in person or by proxy in order for the meeting to be conducted.

If you are unable to attend the meeting please complete the proxy ballot to help meet the quorum requirement and/or to cast your vote for the Board of Directors. Please return the proxy ballots to the Secretary of the Board, c/o Nick Elgas 703-653-3367. You may also deliver your proxy to the on site office or fax it to the on site office at 703-802-2127. All proxies must be received on or before 5:00pm, on Tuesday, November 29 2011.

We encourage your participation in the election and ask that you please mark your calendars and plan to attend the StoneCroft Condominium Unit Owners Association 2010 Annual Meeting. If you should have any questions, please do not hesitate to contact Nick Elgas at 703-970-8846

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AGENDA

MONDAY AUGUST 01, 2011

A. EXECUTIVE SESSION – HOMEOWNERS 7:00 P.M.

B. GUESTS TO ADDRESS THE BOARD 7:10 P.M.

NO MAINTENANCE ISSUES WILL BE DISCUSSED WITH THE BOARD. CALL JIM 703-818-3432 IF AND WHEN YOU HAVE A PROBLEM.

All Reports Must be submitted in Writing 3 days before the Meeting

D. COMMITTEE REPORTS 7:25 P.M.

E. APPROVAL OF MINUTES 7:30 P.M.

F. MANAGEMENT REPORT 7:35 P.M.

G. OLD BUSINESS 7:40 P.M.

H. NEW BUSINESS 7:45 P.M.

I. ADJOURNMENT 7:50 P.M.

AGENDA

TUESDAY MAY 03, 2011

A. EXECUTIVE SESSION – HOMEOWNERS 7:00 P.M.

B. GUESTS TO ADDRESS THE BOARD 7:10 P.M.

NO MAINTENANCE ISSUES WILL BE DISCUSSED WITH THE BOARD. CALL JIM 703-818-3432 IF AND WHEN YOU HAVE A PROBLEM.

All Reports Must be submitted in Writing 3 days before the Meeting

D. COMMITTEE REPORTS 7:25 P.M.

E. APPROVAL OF MINUTES 7:30 P.M.

F. MANAGEMENT REPORT 7:35 P.M.

G. OLD BUSINESS 7:40 P.M.

H. NEW BUSINESS 7:45 P.M.

I. ADJOURNMENT 7:50 P.M.

The meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, May 3, 2011 in the StoneCroft Clubhouse. The meeting was called to order by Ms. Valiga at 7:00 pm.

Motion was made to approve the February 1, 2011 Board of Director meeting minutes as submitted. Motion was seconded and unanimously approved.

Discussion of a letter L&N received from a Homeowner. At the conclusion of the executive session a motion was made to ratify the decision to accept the homeowners payment plan with the condition that the Homeowner immediately sign up for automatic payments. Motion was seconded and unanimously approved.

The following issues were presented to the Board, via email, since the last Board meeting in February 2011. A motion was made to ratify the items and the motion was seconded and unanimously approved:

· Stan Dragon will now be the Treasurer and Carolyn Birch will be the Member at Large;

· Imposed a $25.00 fee for the use of the StoneCroft Club House by other HOA’s;

· Allow homeowners, who requested, to pay out of pocket for tree trimming in front of 4417 Fairstone.

· Motion was made to approve the purchase of a new trash compactor from Mid-Atlantic. Motion was seconded and unanimously approved.

· Motion was made to approve the replacement of two more awnings. Motion was seconded and unanimously approved. Board will need to decide at a later date if next year only one awning is replaced or vote to do more.

· Motion was made to approve the purchase of two (2) new Cybex T751/PS treadmills. Motion was seconded and unanimously approved.

· Motion was made to approve the purchase of a new Card Reader for the StoneCroft Club House using IT Computer Repair & Systems. Motion was seconded and unanimously approved. A new Card Reader will require providing new cards to all homeowners.

Motion was made to adjourn the meeting at 8:15 pm. The motion was seconded and unanimously approved.

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BOARD OF DIRECTORS MEETING

Tuesday February 01, 2011

A. EXECUTIVE SESSION – HOMEOWNERS 7:00 P.M.

B. GUESTS TO ADDRESS THE BOARD 7:10 P.M.

NO MAINTENANCE ISSUES WILL BE DISCUSSED WITH THE BOARD. CALL JIM 703-818-3432 IF AND WHEN YOU HAVE A PROBLEM.

All Reports Must be submitted in Writing 3 days before the Meeting

D. COMMITTEE REPORTS 7:25 P.M.

E. APPROVAL OF MINUTES 7:30 P.M.

F. MANAGEMENT REPORT 7:35 P.M.

G. OLD BUSINESS 7:40 P.M.

H. NEW BUSINESS 7:45 P.M.

I. ADJOURNMENT 7:50 P.M.

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The meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, February 1, 2011 in the StoneCroft Clubhouse. The meeting was called to order by Ms. Valiga at 7:00 pm.

Mr. Elgas noted that currently StoneCroft has approximately 28K in unpaid condo fees which is down from 31K. This represents an approximate 4% delinquency rate. He noted that as long as the delinquency rate stays under 5% it is generally not a problem with the budget.

2) Why was the budget reduced 20% for snow removal, a reduction from several years ago?

Several years ago StoneCroft used very little of the money set aside for snow removal so the Board at the time decided to reduce the snow removal budget from 10K to 8K. Last year StoneCroft went way over budget and the current Board voted to increase the snow removal budget back to 10K. It should be noted that the Board did not impose a Special Assessment to cover last years snow removal costs.

3) The budget sent out to Homeowners does not add up, can someone please explain the discrepancy?

Mr. Elgas noted that the Homeowner is correct that what was sent had errors. Mr. Elgas obtained the homeowners email address so that he could send him the corrected budget.

4) The Board was questioned if bids were requested and received for the current snow removal contract? The Homeowner noted that StoneCroft could be liable should someone slip and fall due to a lack of effort by StoneCroft to remove snow and ice.

It was explained that bids were sought and received, and the Board voted to stay with Collins who had done a very good job the previous year in a very difficult situation. It was noted that it is a one year contract for Collins and the Board will go out for bids at the end of this winter to cover next winter. If the community is not satisfied with Collins, the Board will seek another company to handle snow removal.

A Homeowner thanked the Board for taking steps to alleviate the water drainage issue in front of Building #6.

Several Homeowners present complained about the lack of parking in front of Building #6. They noted that one particular homeowner has been known to use up to five spaces on a regular bases, the homeowner has two vehicles; the roommate has one; and then both the homeowner and roommate each has a visitor.

Mr. Elgas stated that he would research how they have handled this issue in other complexes and bring back to the Board several solutions for a vote.

Motion was made to approve the November 16, 2010 Board of Director meeting minutes as submitted. Motion was seconded and unanimously approved.

· It was noted that Jim needs a new computer and Mr. Elgas needed Board approval to purchase. Motion was made to approve the purchase. Motion was seconded and unanimously approved.

· Noted that approximately 100K in the reserve fund needed to be invested in a CD. Mr. Elgas recommended a 4 year CD with a current rate of 1.3%. The board requested that he research this more as the Board was reluctant to invest in a 4 year CD at such a low interest rate. Mr. Elgas will report back to the Board.

Discussion of a letter L&N received from a Homeowner. At the conclusion of the executive session a motion was made to ratify the decision to wave late fees. Motion was seconded and unanimously approved.

It was noted that the association is still trying to collect from the individual who ran into the fence this past year.

Motion was made to adjourn the meeting at 7:53 pm. The motion was seconded and unanimously approved.

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The meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, November 16, 2010 in the StoneCroft Clubhouse following the conclusion of the Annual Meeting. The meeting was called to order by Mr. Manning at 7:21pm.

Motion was made to approve the August 31, 2010 Board of Director meeting minutes as submitted. Motion was seconded and unanimously approved.

Mr. Elgas submitted a written report. Board approved a budget increase for the upcoming year consisting of a 4.31% (one bedroom) and 4.25% (two bedroom) assessment increase. New coupon books will be ordered and should arrive in mid-December.

The following issues were presented to the Board, via email, over the past few months following the last Board meeting. A motion was made to ratify the items and the motion was seconded:

Motion was made to adjourn the meeting at 7:51 pm. The motion was seconded and unanimously approved.

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The meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, August 31, 2010 in the StoneCroft Clubhouse. The meeting was called to order by

Motion was made to approve the May 18, 2010 Board of Director meeting minutes as submitted. Motion was seconded and unanimously approved.

The following issues were presented to the Board, via email, over the past few months following the last Board meeting. A motion was made to ratify all items and the motion was seconded:

The next meeting will incorporate both the Annual and Board meeting to be held on Tuesday, November 16, 2010. The Annual meeting will begin at 6:30 pm and the Board meeting will follow at 7:00 pm.

Motion was made to adjourn the meeting at 7:50 pm. The motion was seconded and unanimously approved.

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The meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, March 18, 2010 in the StoneCroft Clubhouse. The meeting was called to order by Mr. Manning at 7:02 pm.

Motion was made to approve the March 2, 2010 Board of Director meeting minutes as submitted. Motion was seconded and unanimously approved.

Mr. Alkire submitted a written report with several items needing Board approval:

(This following issue was presented to the Board via email over the past few months and either approved or disapproved.)

· One year Trash Removal Contract approved by Board via email on March 9, 2010.

Motion was made to adjourn the meeting at 7:50 pm. The motion was seconded and unanimously approved.

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The meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, March 2, 2010 in the StoneCroft Clubhouse following the postponement of the February 9, 2010 meeting due to inclement weather conditions. The meeting was called to order by Mr. Manning at 7:03 pm.

Homeowner at 13058, #206, made a verbal appeal to the Board and asked for reconsideration of our prior denial to allow him and his wife to acquire a second dog. The Board agreed to reconsider the original decision and respond to homeowner in writing.

Motion was made to approve the November 10, 2009 Board of Director meeting minutes as submitted. Motion was seconded and unanimously approved.

Action Items: (These are issues that were presented to the Board via email over the past few months and either approved or disapproved.)

Motion was made to adjourn the meeting at 9:05 pm. The motion was seconded and unanimously approved.

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The meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, November 10, 2009 in the StoneCroft Clubhouse following the conclusion of the Annual StoneCroft meeting. The meeting was called to order by Mr. Manning at 7:30 pm.

Motion was made to approve the August 25, 2009 Board of Director meeting minutes as submitted. Motion was seconded and unanimously approved.

Motion was made to adjourn the meeting at 8:31 pm. The motion was seconded and unanimously approved.

The primary business of the Annual Meeting will be the election of two (2) Unit Owners to the Board of Directors for a term of 3 years each. To date, only two candidates have submitted their Candidate Petition to run for the two available Board of Directors positions. Please note you may also write in a candidate and nominations will be taken from the floor at the Annual Meeting.

A quorum representing at least ten percent (10%) of the total votes of the StoneCroft Unit Owners Association must be present in person or by proxy in order for the meeting to be conducted.

If you are unable to attend the meeting please complete the proxy ballot to help meet the quorum requirement and/or to cast your vote for the Board of Directors. Please return the proxy ballots to the Secretary of the Board, c/o Liliana Martinez via fax at 703-263-7188. You may also deliver your proxy to the on site office or fax it to the on site office at 703-802-2127. All proxies must be received on or before 5:00pm, on Monday, November 09, 2009.

We encourage your participation in the election and ask that you please mark your calendars and plan to attend the StoneCroft Condominium Unit Owners Association 2009 Annual Meeting. If you should have any questions, please do not hesitate to contact Liliana Martinez at 703-653-3365

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The regular meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, August 25, 2009 at the StoneCroft Clubhouse. The meeting was called to order by President Manning at 7:00 PM.

One resident requested an Executive Session (see EXECUTIVE SESSION below). The three other residents in attendance were asked to leave the room during the executive session and were allowed to return when the executive session concluded.

A motion was made by Vice President Valiga to approve the May 12, 2009 Board of Director meeting minutes as submitted, the motion passed unanimously.

Community Manager Gregory K. Matthews distributed copies of the financial reports and answered questions concerning the reports. He noted there was an increase in operating costs for the month of July over that of June 2009. It was noted that StoneCroft is in-line with their budget for the year and all payments are up-to-date and on-time.

- Property Manager Alkire made a recommendation to have Carolyn Birch replace former Treasurer Costanzo who had resigned his position. Ms. Birch has been a resident of StoneCroft since 2002 and volunteered to take this position. The Board unanimously approved the recommendation.

- Exercise Room / Pool / Spa are all doing well. StoneCroft complained to Titan Pools about lifeguards sleeping and abandoning the job and the lifeguard was replaced with no further issues.

- Trash compactor - the original switch they were hoping to use to correct the problem is against Fairfax County and OSHA code. It was suggested that the note on the Compactor door be updated which Property Manager Alkire agreed to do.

- StoneCroft Club House recently installed a new kitchen faucet as the old one could not be fixed and needed replacing.

- Mail Box - A resident had previously requested that outgoing Mail Boxes be placed at each building or at a minimum, place one on the property. The USPS will not install one. There was a varying range of costs to buy mail boxes and the Board unanimously decided not to act on this request at this time.

- 13058 Autumn Woods Way – a previous request to install additional lighting for security and safety reasons is still being pursued to ensure the wire is not exposed.

- Tree Trimming – a resident had previously expressed concerns over a tree overhanging StoneCroft property/building that needed trimming. The tree was on the property of Autumn Woods of Avalon and the branches overhanging StoneCroft property have been removed.

- 4404 Helmsford - Property Manager Alkire noted that two trees at this location need to be removed as there are maintenance issues associated with them. He stated he would receive a bid for Board approval before taking any action.

- Snow Removal – the bid needs to go out for the upcoming winter’s snow removal.

- Termites have been located in three different locations, 4409, 4413 Fairstone Dr. and 13081 Autumn Woods Way (see NEW BUSINESS below).

- Car Wash Area – Community Manager Matthews noted no progress has been made in reviewing the requests to see if the StoneCroft by-laws would allow for eliminating the car wash from the property. The Board remains undecided about actually removing this from the premises.

- Property Manager Alkire noted that two different companies; ProTech and Connors Pest Control have provided bids that will cover the perimeter of all buildings:

- Property Manager Alkire requested permission to try a “Leaf Deifier” which is designed to stop leaves from clogging up the gutters and downspouts. He noted there is a $200.00 costs associated with a trial period of placing this in a portion of existing gutter to see if it works. The Board approved the costs to determine if it appears worthwhile.

- The StoneCroft “Annual Meeting” has always been held in November in the past but it was questioned if it had to be held in November. It was suggested the by-laws be reviewed for a determination.

- It was noted that Board positions whose terms are up need to be identified before the next Annual meeting is held.

Member at Large Dragon made a motion to adjourn the meeting at 8:15 PM. The motion was seconded by Vice President Valiga and unanimously approved.

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The regular meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, May 12, 2009 at the StoneCroft Clubhouse. The meeting was called to order by President Manning at 7:00 PM.

Two residents were in attendance for the open session and made several suggestions/inquiries:

residents. (Property Manager Alkire mentioned that the snow removal bid is up once again for renewal and can go out at anytime.)

A motion was made by Member at Large Dragon to approve the February 10, 2009 Board of Director meeting minutes as submitted. The motion was seconded by Treasurer Costanzo and unanimously approved.

Community Manager Gregory K. Matthews distributed copies of the financial reports and answered questions concerning the reports. He noted a $1,360.00 increase in April over March but believes some of the April payments were a carryover from March. He noted all payments are up-to-date and on-time. The Board accepted the financial statements.

- Property Manager Alkire made a recommendation to have John Loveless, who has been a resident of StoneCroft since 1996, fill-in for the recently vacated Secretary position, replacing Phil Wallace who moved, with the understanding that the Secretary position would be up for re-election in November. Member-at-Large Dragon made a motion to accept Loveless as the new Secretary and the motion was seconded by Treasurer Costanzo.

- Trash compactor repairs will costs $2,500.00 versus 19K for a complete overhaul. Manager Alkire is awaiting a timer part that should arrive any day.

- Mike Lynch recently finished replacing three awnings and payment was approved.

- Termites have recently been found at three different locations and each building is going to need termite treatment.

All parking applications/registrations are due to Jim Alkire by June 1, 2009. Property Manager Alkire is creating a Master Lists. Following one written violation, home owners will be towed at their own expense. It was suggested that if individuals are delinquent on their Homeowners Association Dues they should not be allowed to park on the property. Someone thought this would take a majority of Homeowners voting in favor of this versus a Board decision.

Property Manager Alkire requested approval to build a temporary handicap ramp into one ground floor residence. The resident is failing fast but was advised the ramp will require County approval as well as the Boards approval. The Board approved the temporary ramp.

Member at Large Dragon made a motion to adjourn the meeting at 8:52 PM. The motion was seconded by Treasurer Costanzo and unanimously approved.

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The executive session of the StoneCroft Condominium Board of Directors was held on Tuesday, November 18, 2008 at the StoneCroft Clubhouse. The meeting was called to order by President Manning at 7:00 PM.

The minutes of the previous meeting were approved with a couple of typo corrections.

There was some discussion from the candidates and the vote was taken. The 2 incumbents (Dave and Stan) were reelected.

President Manning presented a brief summary of some of the accomplishments for the past year. They included:

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The board approved a shut off timer for the car wash. It was cheaper than a card reader.

The minutes of the previous meeting were approved with a couple of typo corrections.

There is an issue concerning hardwood floors for a third floor resident. A letter has been sent by out lawyer and we are waiting for a response. The budget was approved.

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The regular meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, August 19, 2008 at the StoneCroft Clubhouse. The meeting was called to order by President Manning at 7:00 PM.

Several residents attended the open forum session to discuss the recent changes with parking allocation and to obtain information on how to obtain handicap parking passes.

A motion was made by Member at Large Dragon to approve the May 20, 2008 Board of Director meeting minutes as submitted with typographical corrections. The motion was seconded by Treasurer Costanzo and unanimously approved.

Manager Ludtke distributed copies of the financial report and answered questions concerning the report. The Board accepted the financial statements.

Manager Alkire submitted a written report to the Board of Directors. The most significant items

Manager Ludtke discussed with the Board of Directors changes regarding the site employees. Due to restrictions from the health insurance companies it is no longer possible for Legum and Norman, Inc to provide health insurance to non Legum and Norman, Inc employees. All Association employees must either transfer to Legum and Norman, Inc employees or the Association must seek health insurance coverage independently.

Secretary Wallace made a motion to transfer all StoneCroft Association employees to Legum and Norman, Inc. positions. The motion was seconded by Member at Large Dragon and unanimously approved.

Secretary Wallace made a motion to approve the installation of a secondary drain in the spa to be compliant with new federal regulations. The motion was seconded by Member at large Dragon and unanimously approved.

The next Board meeting will be held on Tuesday, November 18, 2008 at 6:00pm immediately followed by the Association’s Annual Meeting at 7:00pm.

Treasurer Costanzo made a motion to adjourn the meeting at 8:30pm. The motion was seconded by Member at Large Dragon and unanimously approved.

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The regular meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, May 20, 2008 at the StoneCroft Clubhouse. The meeting was called to order by President Manning at 7:00 PM.

A resident wants to get rid of the carpeting in his unit and put down hardwood floors. There was some discussion about the rules. The padding underneath the flooring is supposed to dampen the noise. Jim will check with the attorney about this.

An issue was raised about the landscaping in front of 4421 Fair Stone. Jim said the weather had not allowed work to be done. We also discussed the issue of the stone siding around the chimneys. That will be decided on a case by case basis due to the extra cost involved.

April said she had checked on the issue of dog size in other communities. The issue seemed to be dog behavior rather than dog size.

April Ludtke distributed copies of the financial report. Most items are in range except the item to add a swale.

The board voted to set up a loading/unloading zone in front of each address. The board also voted to ban overnight parking in front of the clubhouse. Dave will investigate labeling resident/visitor parking in the lot and get back to the board.

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The regular meeting of the StoneCroft Condominium Board of Directors was held on Tuesday, February 26, 2008 at the StoneCroft Clubhouse. The meeting was called to order by President Manning at 7:00 PM.

One of the residents has an issue with squirrels getting in the attic. He will get with Jim and show him where the critters are gaining entrance to the building. He also had an issue with some of the landscaping and will discuss this with Jim. A question was raised about painting the parking lot. Jim said that the parking lots will be fixed this summer (2008).

April Ludtke distributed copies of the 2007 financial report. She is in the process of working on the 2008 budget. She said there was a zero variance on the 2007 budget. There was almost no difference between what was budgeted and what was actually spent / received.

Stan wants to limit the size of pets at StoneCroft. April will research this issue and get back to us.

The next (annual) Board meeting will be held on Tuesday, April 29, 2008 at 7:00pm. Sign-in will start at 6:30 PM. We will send out a call for candidates in the near future.

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The meeting of the StoneCroft Condominium Board of Directors was held on Monday, November 12,, 2007 at the StoneCroft Clubhouse. The meeting was called to order by President Manning at 7:00 PM.

Mr. Barrett addressed the board about some recent issues of paying bills. There have been a few administrative snafus but these have been resolved. He also said that if we need a bill paid the next day arrangements can be made to do so.

The issue of quiet hours was raised by a resident. Apparently someone has been running a sander but the project is almost finished so this should cease to be an issue in the future. There was also an issue of a peeping tom that has been spotted several times. Additional lights will be constructed and a camera is on order that will take pictures in the dark. A notice will also be posted in the breezeways to notify residents. The issue of mixed paper recycling was mentioned. Jim will check with Waste Management and find out what if anything is required.

The Board went into executive session at 8:10 Pm and discussed several budget issues. Dave will make some inquiries before the final budget is approved.

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The regular meeting of the StoneCroft Condominium Board of Directors was held on Monday, October 22, 2007 at the StoneCroft Clubhouse. The meeting was called to order by President Manning at 7:00 PM.

There was a request to remind residents that garbage bags are not to be left in the breezeway. We still have an issue with people leaving items at the dumpster that have to be hauled to the land fill. We may send out a reminder to all StoneCroft residents.

Manager April Ludtke distributed copies of the financial report. The most significant finding is the pool contract is paid in a shorter period than budgeted resulting in a variance. She is in the process of working on the 2008 budget and this will be an item for consideration at the next Board meeting.

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The regular meeting of the StoneCroft Condominium Board of Directors was held on Monday, July 23, 2007 at the StoneCroft Clubhouse. The meeting was called to order by President Manning at 7:10pm.

Ruby McMahon requested Long Fence give the Board a presentation regarding the windows she would like to install in her unit. Long Fence did the presentation and address concerns the Board had regarding the conveyance of the windows and all warranties to the Association. Long Fence agreed to carry the warranty to the Association and would provide necessary paperwork in the next two weeks. Items in this presentation will be considered under new business.

A member addressed the Board regarding the mess left in the halls over the weekends. Manager Alkire will post notices in the buildings reminding the owners to keep the areas clean.

A member addressed the Board with concerns regarding adding an infant swing to the playground. This will be addressed under old business.

Motion was made by Member at Large Dragon to table approval of the minutes from the previous Board meeting until next meeting. Motion was seconded by Treasurer Costanzo and unanimously approved.

Manager Ludtke provided a brief review of the financial reports. Each member had received a copy of the financials as part of the management report.

Per previous discussion regarding changes on the tot lot Jim had the tot lots inspected. Inspection revealed the tot lots were in the unsafe condition and should be closed for use. Motion made by Treasurer Costanzo to have the tot lot structures removed in the interest of safety. Motion was seconded by VP Walker and unanimously approved.

Motion made by was made by Treasurer Costanzo to approve the installation of Long Fence windows in units 4439 #103 Fair Stone Dr., 4400 #102 Helmsford Ln. pending full transfer of window to ownership the Association, that no mullions are installed, that the windows have no tint, that a screen only ½ of the window size is installed and that the management team is permitted to supervise the entire installation. Motion seconded by Member at Large Dragon and unanimously approved.

The Board requested a newsletter or flyer be published requesting additional volunteers for committees such as the Social Committee or ARB.

Motion was made by Secretary Wallace to adjourn the Board meeting at 8:31pm. Motion was seconded by Member at Large Dragon and approved unanimously.

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The regular meeting of the StoneCroft Condominium Board of Directors was held on Monday, April 30, 2007 at the StoneCroft Clubhouse. The meeting was called to order by President Manning at 7:08 pm.

An owner questioned whether his roommate could park his plumbing truck on the property. The Board recommended that he address his question to the covenants committee and include photos of the vehicle.

On behalf of 30 dog owners, Julia Komelasky asked if an area of the property could be fenced off for a dog run. She was asked if she would be willing to head and ad hok committee to research options, and she accepted. Manager Ludtke will draft a charter form for the Board’s approval.

An owner brought to the Board’s attention that there are drainage problems around building #2. She was told that landscaping issues will be addressed after the roof has been replaced.

Motion was made by Member at Large Dragon to approve the minutes from the November 2006 Board of Director’s meeting. Motion was seconded by Treasurer Costanzo and unanimously approved.

Manager Ludtke just received the financials on Friday and will email a summary to the Board.

The Board confirmed that the following contracts had been approved since the last Board meeting:

* Titan Pools: contract is a savings of $4K and has extra service (7 day service instead of 6 day service)

* American Exteriors: contract is for painting the trim and exteriors of the buildings

* King Contracting, LLC: starting re-flashing and re-shingling this week; attempting to stay ahead of the painters, so starting work on the big buildings first

* A&R Asphalt Restoration: patched holes, installed V-ditch at the carwash, recommended crack sealing the parking lot

Motion was made by Member at Large Dragon to allow Manager Alkire to purchase 2 Little Tyke swings (up to $75 total), pending discussion with the Association’s insurance underwriter to be certain it does not open the Association up to any liability. Motion was seconded by Treasurer Costanzo and unanimously approved.

Motion was made by President Manning to move into Executive Session at 6:40pm for the purpose of reviewing legal proceedings against delinquent homeowners. Motion was seconded by Secretary Wallace and approved unanimously.

The Board came out of Executive Session at 6:25pm, and no further action was taken.

Motion was made by Member at large Dragon to adjourn the Board meeting at 7:00pm. Motion was seconded by Secretary Wallace and approved unanimously.

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· New compactor added to the dumpster – eliminates the usual weekend garbage mess

· A resident asked about obtaining some additional exercise equipment. Dave Costanzo said space will be a factor but the board will look into this issue.

· There was a long discussion about the issue of changing the bylaws so that individuals are responsible for damage caused by leaks. Currently the condo association has been paying for such damage and it is getting expensive. While this is an attempt to keep condo fees low there is concern by a number of residents that they will have an open ended commitment to pay for damage. April said she will try to obtain some additional information so that we all have a better focus on how expensive this has become and how common the problem is. This issue is still in play and will be discussed and studied for the next few months.

· The other two bylaw changes are mush less contentious and there was not a lot of discussion about them.

· Carmen Shirkey presented the issue of damaged paint in her unit due to a leaky roof. She had difficulties with this and brought in her own painter. She is requesting money fix this situation. The board voted to offer $150.00 if Ms. Shirkey will sign a waiver.

· Omar Baccouche brought up the issue of access to facilities. He is an owner who rents out his unit and he wants to be able to use StoneCroft facilities. The board agrees that the resident only (in this case the renter) has access to our facilities. April will check the by-laws for the proper reference and notify Mr. Baccouche.

· Barbara Page inquired about the trash bin when garbage piles up waiting for compacting. Jim is going to look into look into an automatic device that will perform this and we discussed the possibility of Adrian making more trips on the weekend to take care of this.

· Jim said Adrian is doing an extremely good job. The board recommended giving him an immediate raise of $1.50 an hour. Jim will discuss this with Adrian.

· April said there were several overdue accounts (people who owe StoneCroft and people who have paid in advance and moved) of minimal value and recommended writing these off. The board approved this.

· April also provided the details of an owner who owes several thousand dollars and we have been unable to make contact with him. The board voted to begin foreclosure procedures.

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· Another estimate for a gate for the recycle area was provided by Hercules Fence ($1985.00).

· Exercise room – one of the cross trainers had problems and was fixed by National Fitness for free. If the unit malfunctions again National Trainer will assist in finding a replacement trainer.

· Roof issues – Shiner Roofing has been doing some repairs, 4 old style ridge vents have been replaced and about 250 square feet of damaged shingles.

· Sidewalks – Arthur Construction started replacing on 11/17/05 12 sections of side and lead walks. We had a contract on 8 sections but found an additional 4 sections in need of repair.

A resident, Carmen Shirkey, inquired about roof leaks. She said this caused problems with the paint in the interior of her unit. Jim Alkire said that the problem was caused by wind driven rain and nothing could be done about this until the roofs are replaced. Jim said the roofs are inspected at least 4 times a year. Ms. Shirkey also mentioned a several other maintenance items such as a buckled sidewalk and a gutter that had come loose. She is concerned that Jim is not able to keep up with repair items with all the other issues he has to deal with. Steve talked about a software package that will keep track of maintenance items.

The issue of laminate / hardwood floors was brought up. AN appeal was made by Olga Selezneva about the ruling the board had made concerning the requirements that unit owners must have carpeting to cover most of the floor space. The board listened to the appeal and after consideration of this issue in executive session maintained that the original rules are there for a good purpose and disallowed the appeal on this issue.

The Covenants Committee Report was given next. The issue of satellite dishes has been addressed and owners of dishes have been given notice that the satellite dishes must be properly installed. A noise complaint was made by someone on Fairstone Drive. The owner was requested to make keep track of all noise problems and if the problems continue the proper parties will be contacted.

Archer said action needed to be made on the budget so it can be approved and mailed out. The board agreed to take out the amount for the drywall repair and cut down the increase for Legum & Norman. Dave will send these items to Archer. The motion to approve the budget with changes was approved by the board.

Annual homeowners meeting mailing was stuffed and is ready for mailing. Last year we had multiple mailings. We need extra effort to get out the vote and avoid the extra fees. Jim has proxy forms available.

Annual memo from auditor: Any surplus from 2005 must be moved to 2006 and it must be done in a public forum. This was done by the board. The FY2004 audit was also approved by the board.

Statement from Ken Chadwick about wallboard / sheetrock is to be a part of the minutes (see attachment).

Board made a motion to allocate $2500.00 for recycle center improvements. This was postponed so Jim can get some additional estimates.

A resident expressed concern about trash left next to the dumpster. It looks bad and costs us money to dispose of this material. Another resident (Carmen Shirkey) was concerned about raises in the condo fees plus the fact that she does not receive proper notification from Legum & Norman each year for the condo fee. Archer talked to her about this and will try to get this straightened out. Steve also addressed her concerns about association costs by pointing out some of the steps we have taken to save money such as changing insurance carriers and raising the deductibles on our insurance policy.

The issue of covered parking was brought up and the consensus seems to be that it is more trouble than it is worth. The issue has bee discussed before but the bylaws state that parking is first come first serve and there is no easy way around this. The issue of speeding was also raised but outside of speed bumps we don’t have a lot of options.

Landscaping: Judy Proffitt said that bushes in the front of the building at the corner of Autumn Woods and Fair Stone need to be pulled. She also said that she had spent $52.00 on flowers and mulch. The board agreed to reimburse her for her purchases. Jim said he would check with the landscaper about some of the landscaping issues.

Judy also mentioned that she had noticed some rotting boards on a building. Jim said during the original construction some of the boards used were not treated and were prone to rotting. When they are replaced treated lumber is used and that seems to work much better.

Archer reported that there would be a budget meeting on September 28^th at 7:00 PM. By then the reserve report should be ready. The regular meeting will be held on October 26^th and the Annual Meeting will be held on November 17^th. Registration will be at 7:30 PM and the meeting will start at 8:00 PM. There will also be a brief executive session of the board. The board approved $ 3175.00 fee for the audit.

There was discussion about the Tot Lot via email, the prices for improvements ran from $7,900 plus shipping and handling and installation, to $15,488 complete. The Board consensus was to hold off on the upgrade for a while, but to clean up add new mulch, remove the Spring Horse because it no longer meets safety code, and to add a bench for the parents to sit. The Board wanted to save the reserve money and let it draw interest for a while, because this was a major expense, for only a few Homeowners.

We had a discussion about the lack of participation on different committees. We are considering a social event in early September and using this to recruit people for committees and other functions. We will work on this in the next few weeks.

StoneCroft Condominium

Board Meeting Minutes

April 25, 2005

Steve Manning Called the meeting to order at 7:00. There was a moment of silence for former Board Member Pat McCardle.

Judy Proffitt and Elizabeth Andrews discussed the issue of the holly tree in front of 4435 Fair Stone Drive. It needs to be replaced and they would like an equivalent size tree as a replacement (approximately 15 feet in size). There are also flooding issues on this property and Ms. Andrews thinks a drainage ditch might be appropriate. The flooding needs to be addressed before putting in another tree as the excess water is detrimental to the tree. She also wants to replace the shrubs with something that will thrive without sunlight. There is also a bridge that needs to be fixed - Jim said this would be fairly easy to fix.

Mary Ann Walker suggested that building residents be consulted whenever landscaping work is done at StoneCroft. Judy and Elizabeth volunteered to serve on the Landscape Committee.

Jennifer Peacock brought up the issue of the tot lot. Some of the equipment is dated and probably needs to be replaced. Jennifer volunteered to serve on the Facilities & Playground Committee.

Dave Costanzo suggested that the empty room in the gym area be converted to a dry sauna / locker room. He estimated that the cost would be from $8,000 - $10,000. There were several questions about insurance, maintenance costs, construction, hygiene, etc. Dave said he will check on these issues and report back to the board. There was also a suggestion that a less strenuous exercise bike be purchased for the gym. Jim had an earlier estimate of $2700 and said he will get at least two more estimates on this.

By a vote of 4-1 the Board voted to purchase the 93R from National Fitness Consultants for $2,415.00.

The grill outside the clubhouse needed work and Jim said he had ordered parts and completed the work. He said this is probably the last overhaul for the grill - next time it will have to be replaced.

The issue of purchase versus leasing was discussed along with the issue of the appropriate size. This issue was put off until later - Jim will do some research on this issue.

A reserve study is required every 5 years for the community. We choose Mason & Mason over FEA to do this. It was slightly more money but we wanted a fresh look at everything at StoneCroft plus Archer said that Mason & Mason will make a complete review of everything from the ground up.

We also discussed the issue of the plumbing pipes at StoneCroft. The class action suit money is only available for claims filed by December 31 of this year. The board agreed that all unit owners should be notified about this situation. Archer, Jim, and Dave will get together on May 13 to draft a newsletter for all StoneCroft owners.

Jim received a letter of commendation. There was a plethora of kudos for this - a cornucopia of praise.

StoneCroft donated $250.00 to the Heart Association in tribute to former board member Pat McCardle.

There are still 12 chimneys that need to be inspected. We are waiting for the covenants committee to send out letters to the unit owners.

We are having a few critter problems. Squirrels have gained entrance to a few of the attics and it is difficult to get them out. Several owners have had problems with pigeons. Jim should be notified of these problems.

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Board Meeting

November 10, 2004

Board Members in Attendance: Steve Manning, Mary Ann Walker, Phil Wallace. Absent Peter Massaro

The Board Minutes from July were approved as written. Mary Ann made the motion, Phil seconded.

Open Forum: Landscape issue at 4435 Fair Stone Dr. to be resolved. There is also a drainage issue where water is coming into the first floor unit. Need to address with drainage pipe, etc. Also, the Holly tree needs to be trimmed from top to bottom, not just 6 inches from the bottom of the tree. It is growing onto the patios.

Report from General Manager, Jim Alkire: Formal letters will be sent to those residents that have not had their chimneys cleaned. The Club House furnaces have had their winter inspection and no problems were found. The Dumpster had to have a new motor installed and at the present time there is one available to use in the interim of the new motor being installed. There are still residents dropping off large articles that are in violation. We are thinking of ways to address this issue-possible a camera.

New Business: There will be reserve engineers to address issues at StoneCroft. The meeting will be announced.

Board Meeting

July 28, 2004

Board Members in Attendance: Steve Manning, Mary Ann Walker, Phil Wallace and Pat McCardle. Absent Peter Massaro

StoneCroft’s Attorney, Ken Chadwick and Mike Lynch, Contractor was here for StoneCroft concerning a water problem in 4421 #102 Fair Stone Dr.

Ken explained about the by-law changes, we need to put them on the ballot and vote for or against, this November.

Management Report: Management Reports were discussed at the meeting and all Board Members have copies.

New Business: There is to be a budget workshop, September 29^th. in the Club House at 7:00. The date of the Annual Meeting to be November 10, 2004. The voting will be at 7 p.m. and the meeting at 8 p.m.

StoneCroft Condominium

Board Meeting April 28 2004

Board members present: Steve Manning, Pete Massaro, Phil Wallace and Pat McCardle

Absent: Maryann Walker

President Manning called the meeting to order at 7:00 PM - 8:45 PM

Others in attendance:

Jim Alkire (Property Manager)
Archer Crebbs (Legum & Norman)
Ken Chadwick – Attorney

Open Forum:

Dave Costanza expressed the desire to withdraw his motion from the last meeting about who is responsible for dry wall damage. There was some discussion among the board that the resolution from the last meeting may not be valid. This issue was discussed in more detail in executive session. Jim Alkire was congratulated on his equipment purchases. There was some discussion about what equipment to purchase and how much to spend. This topic was reviewed in executive session.

Jim said that someone wanted to remove the handrail on a balcony because of rotting wood. Others have done this and we agreed that this was okay. Someone said that utility room in building 6 does not lock. Jim said this was a maintenance issue and to call him and he will have it fixed.

Karen Long requested that bicycle racks be made available. We agreed to authorize money not to exceed $5000 for the purchase of these. Prices and options will have to be investigated.

Committee Reports: (Mark & Jen Tajnai)

Covenants: The unit with the water damage has been repaired. The damage was approximately $585.00. The owner has not yet appeared before committee. There is also a litter complaint about a resident who keeps a container of cigarette butts by the front door and throws them in the mulch. A new member was added at the most recent meeting – Stephan Mort.

Communications: The website has been updated but the front page needs work. The pool hours are correct but the days are not.

Facilities: There are issues regarding Landscaping for building 6, a tree by building 9 and stumps by the clubhouse. There was general agreement that we need a master landscaping plan for the grounds after 10 years plus of use and plant growth. The board will review these matters. We need to get bids on this activity. Genesis will do a plan for $1000.00 - $1500.00 according to Jim. Mark Tajnai said his company also could do this type of plan.

StoneCroft Condominium

Board Meeting

January 28, 2004

Board Members in Attendance: Mary Ann Walker, Steve Manning and Phil Wallace.

Peter Massaro was absent. President McCardle was in the Hospital

Archer Crebbs Representative from Legum & Norman was present as well as Jim Alkire, Genera1Manager of StoneCroft.

Steve Manning called the meeting to order in the absence of Pat Mcardle at 7:00 PM

The minutes of the November 12, 2003 were approved as written. Mary Ann made the

motion and Phil seconded the motion.

Open Forum: There was a discussion from the floor in reference to a new treadmill in the

weight room. Jim will get prices not to exceed $7000.00 and replace the treadmi1l.

There was also a request for additional copies of the By-Laws to give to new residents.

They will be provided by Jim. The breezeways will be power washed in the spring. Jim

will contact the owner of 4417 Fair Stone Drive -#101 in reference to cigarette butts in he

front of the door.

Committee Reports: Jen reported from the Covenants Committee. There is an issue of

water leaks that have addressed. Also, an issue of possibly too many people in one

condo. Jen will look into this situation.

Management Report: Jim addressed the issue of the compactor. It is now repaired. The

update of the kitchen remodeling was addressed. The Board approved repairs up to and

not to exceed $7000.00 Jim will get prices and bids. We will look into the possibility of

a camera at the compactor so that unauthorized people will not use the compactor.

At the present time we have no chairs for any of the committees. Mark. Tajnai said

That he and his wife would handle the communications and would help with other committees until we find more people. Mark is going to work with Genesis (the landscaping company) to go over plantings at some of the areas in the development.

Continued Business: None

New Business: None

Officers were appointed as follows:

President Steve Manning

VP Pete Massaro

Secretary Mary Ann Walker

Treasurer Phil Wallace

Member At Large Pat McCardle

Meeting adjourned at 9:20 PM

Next meeting is scheduled for April 28, 2004 at 7:00 p.m.

The Board went into Executive Session at 9:00 PM to discuss the Case of Max

Larez. He wrote a letter in regard to repairs done at his home to the heating system.

(letter attached).

The Board voted NO to assisting Mr. Mort with any financial assistance.

______________________________________________________________________________________________________

StoneCroft Condominiums

Board of Directors

Regular Meeting Minutes

November 12, 2003

Board Members in Attendance: Pat McCardle, Mary Ann Walker, Mary Raffi, and Pat Clancy. Archer Crebbs of Legum & Norman and Jim Alkire Community Manager

President McCardle called the meeting to order at 7:00 P.M.

The Minutes of the October 22, 2003 were approved.

Next Board Meeting is scheduled for January 28, 2004 at 7:00 p.m.

The Garden Plots are to cleaned up as of November 22. 2003. This issue will be addressed at the January Board Meeting.

The meeting was adjourned at 7:22 p.m.

StoneCroft Condominium

Board Meeting August 27, 2003

Board Members in Attendance: Pat McCardle, Mary Ann Walker, and Pat Clancy, Archer Crebbs of Legum and Norman, and Jim Alkire Community Manager.

President McCardle called the meeting to order at 7:00 p.m.

Mari Rafi made a motion to have the June minutes approved. Maryann Walker seconded the motion and the minutes were approved.

Open forum discussion: The Garden Plot area .was discussed. The area does not look good and people are not taking care of their areas properly. Jim will contact the Chairman of the Garden Committee to address this issue and will follow up.

Bird Feeders are against rules and regulations and there have been a couple noted on the property.

There were many nice comments made in reference to the newsletter done by Victor Pinero. He plans to do the newsletter bi-monthly. He also has an E-Mail account set up if anyone would like to contact him at -- (StonecroftNews@cs.com). The Web Page is updated. People were notified about Bridge and the games have begun. They are very happy.

There are bids in reference to Colored Printers. This will be addressed at a later date.

The Covenants Committee has addressed the noise & trash complaint and a request for a second pet. The Committee will address this issue.

Finance Committee – No Report – Cesar Ospina would like to be on the Finance Committee. The Committee will contact him.

Manager’s Report (Jim Alkire) - Century Pools will begin work on the Pool in the Fall. The bids for the clubhouse kitchen remodeling will be addressed at the next Board Meeting.

Management Report – Archer - There will be a Budget Workshop September 9, 2003 at 7:00 p.m. at the Clubhouse. The Board will work with Archer.

New Business – There is a problem with the mailbox unit at 4401 Sedgehurst Drive. Mr. M. will look at the unit and see what the problem might be. There is a representative from Communilink that gave a demonstration after the Board Meeting. There has been no decision made to the purchase of Communilink for StoneCroft.

The next meeting scheduled for October 22, 2003 at 7:00 p.m.

Adjournment at 8:12 PM

StoneCroft Condominium

Board Meeting

June 17, 2003

Board Members in Attendance: Pat McCardle, Mary Ann Walker, and Pat Clancy. Archer Crebbs of Legum and Norman and Jim Alkire Community Manager.

President McCardle called the meeting to order at 7:07 p.m.

Pat Clancy made a motion to have the May minutes approved. Maryann Walker seconded the motion and the minutes were approved.

Open forum discussion: Debris and Mulch needs to be cleaned up better by the Lawn Service. Trees by 4417 Fair Stone Dr. needs trimmed – branches growing into one another. Genesis will take care of this. Also, there is a Pine Tree at the same location that is diseased and needs to be cut down. Need to address neighbor who is leaving cigarette butts on the outside of his door. Jim will call the owner of the condo to have this matter taken care of as soon as possible. Area at Building 6 – 4405 Sedgehurst needs plantings. Power Washing at all buildings is being completed at this time. Please have a new trashcan placed at the car wash. The gutters at 4409 Fair Stone Drive need to be checked because they are not draining properly. Tree falling at 4408 Helmsford Lane – needs to be addressed.

The Covenants Committee has had requests for two storm doors and white shutters to be installed inside the window. They were all approved.

There was a request letter to waive a late fee – motion passed.

Manager’s Report (Jim Alkire) -- The Pool opened with no problems. There has been some talk about updating the kitchen at the Clubhouse. Will get bids. The Flag Pole has been installed. The Wheel Chair Ramp has been done and Mike donated the cost. There are still pigeons in some of the buildings and we are doing are best to keep them under control. There have been reoccurring problems of roof leaks at 4413 and 4421 Fair Stone Drive. They have been fixed. Dead tree removed from 4421 Fair Stone. The Board discussed a quick fix to keep the green panels from sliding.

Open Forum – Doug Scott said there have been people speeding through the development and, also, parked commercial vehicles and a memo proposing Policy Manual and Paid Employee Benefits.

Adjournment at 9:15 PM Next meeting scheduled for August 27^th. At 7:00 PM

StoneCroft Condominiums

Board of Directors

Regular Meeting Minutes

2 April 2003

Board members present: Pat McCardle, Mary Ann Walker, and Pat Clancy

Management members present: Michelle Casciato and Jim Alkire

Guest: Ken Chadwick, the Association's Attorney

Meeting was called to order at 7:04 PM.

Minutes

Minutes from the January and February meetings were approved.

The acting Board appointed Steve Manning for the open position and elected him as Vice President. The President's position was filled by Pat McCardle. All other positions remain the same.

Doug Scott's proposal was distributed to all Board members and will be on the Agenda for the June 18^th meeting.

Open Forum

Garden area will be cleaned.
Awning area repairs are being addressed and completed as time allows.
Area behind 4405 Sedgehurst Dr. needs grass over seeding.
Victor Pinero will publish newsletter to all condo members.
Request for a handicap ramp was approved; homeowner is responsible for the cost.
Jim was asked to order a 20’ flagpole.
Pat Clancy addressed the following issues: 1) illegal Christmas lights, 2) improper window treatments, 3) dying evergreen needs to be removed, 4) trees trimmed, and 5) a new speed bump proposed for Sedgehurst Dr.
Car wash area was discussed in reference to non-StoneCroft residents. Discussion will continue at the next Board meeting.
On-site Manager's hours will be posted at the clubhouse.
Trash and recycling area is monitored on weekends and holidays.

Committee Reports

No reports.

Management Report

No reports.

New Business

Next meeting will be 18 June 2003.

Adjournment

Meeting adjourned at 8:15 PM.

StoneCroft Condominiums
Board of Directors
Regular Meeting Minutes
26 February 2003

Board members present: Patricia Clancy, Pat McCardle, Mari Rafi, Carlos Vallecillo and Mary Ann Walker

Management members present: Jim Alkire and Michelle Casciato

Meeting was called to order at 7:04 p.m.

He announced that there were no pressing agenda items and that the published agenda would be set aside in order to concentrate on the major item before the Board: the election dispute filed by five members of the community alleging that the election process was flawed and that Douglas Scott should be immediately installed as a Board member in place of Mary Ann Walker.

The following documents were copied and handed out to all persons in attendance: the 1/15/03 memo from the five owners, the Covenants Committee report dated 2/17/03, and the 2/26/03 memo from the five owners, which had been received at the beginning of the meeting. All of these documents are attached and are considered part of these minutes.

President Vallecillo then called for a ten-minute recess so that all in attendance could read the aforementioned materials.

President Vallecillo called the meeting back to order at 7:16 p.m.

He announced that the purpose of the meeting was to act on the memorandum dated 1/15/03 submitted by 5 members of the Association. In essence the memo states that because of an error in the conduct of the election meeting held on November 13, 2002, the election must be set aside and a special election held.

He then stated that the procedure for this meeting would be as follows:

All members present will have an opportunity to state their views of the matters. The president will call on each and every owner present and give them an opportunity to speak. Others shall refrain from interrupting an owner who has the floor.
After the floor has spoken, Board Member will have the opportunity to comment.
Once all present have had the opportunity to express their views, there will be a second round of comment, which will allow all owners to clarify, amend or contest what another owner may have stated.
At the end of the second opportunity, Douglas Scott, Mary Ann Walker and Pat McCardle, because of their personal stake in the outcome of the decision, will have a further opportunity to address the Board.
Then the Board will take a vote on the 1/15/03 memorandum’s request, which, in essence, is a request for the setting aside of the November 13, 2002 election and the holding of a special election.
There are four possible outcomes of the meeting.

That the Board would find that the 1/15/03 memo was an untimely submission of dispute because it was filed 2 months after the election took place;

That the dispute filing was timely, but that no special election would be held;

That there would be a special election to fill either one or two positions on the Board; or

That the Board would seat Douglas Scott as a Board member immediately.

He also stated that Pat McCardle and Mary Ann Walker would not be voting on the decision to be taken on the 1/15/03 memorandum of dispute because of the obvious personal stake in the outcome thereof.

He then opened the floor for comment. There were no comments from anyone present.

President Vallecillo then read his personal statement as a homeowner and not a Board member, which is attached in its entirety.

He then opened the floor for additional comment.

Douglas Scott stated that in his opinion the Board had accepted the accuracy of the initial 1/15/03 memo by referring the matter to the Covenants Committee. He stated that Carlos Vallecillo should not have voted any proxy ballots, as it was an abuse of his power as President. He felt that the Board had stifled the community’s voice. He felt that the memo was timely since it was presented at the first Board meeting following the Annual Meeting. He stated that the election was not run in accordance with the rules. He stated that he preferred the Board to reverse the election results and seat him immediately as a Board member, but that if the Board decided to rerun the election, then both seats should be put up for election.

Truman Adams stated that he had overheard a conversation during the Annual Meeting that led him to believe that Legum and Norman representatives had accepted a written letter of acceptance from Douglas Scott.

Nancy Fortney stated that she gave Douglas Scott’s letter of acceptance of nomination to the Legum and Norman registrars the night of the Annual Meeting. Michelle Casciato was asked if she had the letter. She stated that she had not seen it, that the registrars did not remember receiving any letter, and that it was not present in the election files.

David Fairbairn asked several questions regarding the notice requirements for Board and Annual Meetings. It was stated by Michelle Casciato that agendas for the 2/26/03 Board meeting were posted on the bulletin board a week prior to the meeting but that they had been removed by persons unknown. New notices were posted on 2/24/03.

There were no other comments from the floor.

Carlos Vallecillo then responded to some of the comments from the floor. He stated that meetings of the Board were always posted but that attendance was routinely low. He stated that there have been several Annual Meetings where there were not enough candidates on the ballot and that owners were are often chosen from the floor to be place on the ballot.

The Board of Directors then discussed several options. Michelle Casciato was asked to read the section of the bylaws relating to Board vacancies, and she did so.

Truman Adams stated that Mary Ann Walker should step down and open the position for Douglas Scott.

Pat Clancy asked the audience why they were upset and what items in the community could be improved. Several items were briefly discussed, including the condo fee amounts. Carlos Vallecillo stated that people should express their dissatisfaction through normal channels, i.e., attend Board meetings or write letters, and that when no owners participate in the governing process, when no owners can be found to be on committees, then the Board by necessity must make their decisions without community input.

President Vallecillo then called for a 10-minute break before the Board began its deliberations.

The meeting was called back to order at 8:35 p.m. President Vallecillo read the wording on the proxy that states “Important Note: Leaving this proxy uninstructed allows the proxy holder to vote as he/she sees fit on all matters that come before the meeting.”

The Board then considered the 4 options that had been laid out earlier in the meeting.

On option 1, the Board found that the issue of untimely filing was a non-issue. Moving to option 2, Carlos Vallecillo made a motion that there would be no special election and that the Board positions would stand as is. This motion passed 2-1.

New Business

Next meeting will be April 2, 2003.

Adjournment

Meeting adjourned at 8:45 p.m.

Documents:

Memo from StoneCroft Owners,1/15/03
Covenants Committee report, 2/17/03
Memo from StoneCroft Owners, 2/26/03
Personal Statement from Carlos Vallecillo

Board of Directors
Regular Meeting Minutes
15 January 2003

Board members present: Pat Clancy, Pat McCardle, Mari Rafi, Maryann Walker and Carlos Vallecillo
Management members present: Jim Alkire and Michelle Casciato

Meeting was called to order at 7:30 PM.

Minutes

Minutes from the November 13, 2002 meeting were approved.

Old business: Decision has been made at this time that there will be no Satellite system.

Open Forum

Concerns about the election process for the new candidates of the Board of Directors. To be handled by the Covenants Comm.

Committee Reports: None

Activities Committee: Vacant

Facilities Committee: Vacant

Finance Committee: Vacant

Management Report

a. Jim Alkire:

1) Weight room seats and pads have been replaced. 2) Christmas tree removal went well. 3) Eighteen chimneys still in need of cleaning, Covenants has names and addresses. 4) Snow removal went well.

b. Michelle Casciato:

1) Waiver of a late fee was denied. 2) Travelers Insurance renewal was approved.

Open Forum

1) Discussed briefly the pros and cons of a Satellite system.

New Business

Next meeting will be tentatively scheduled for February 26, 2003 7:00 pm

Adjournment Meeting adjourned at 8:30 PM.

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StoneCroft Condominiums

Minutes of the Annual Meeting

November 13, 2002

Meeting called to order at 8:00 p.m. by President of the Board of Directors, Carlos Vallecillo. Board members present: Pat McCardle, Carlos Vallecillo, Mari Rafi and Pat Clancy. Management members present: Michelle Casciato and Jim Alkire.

Quorum: Michelle Casciato, managing Agent from Legum and Norman, read the proof of notice certifying that notice had been given in accordance with the Bylaws. She further announced that the quorum of owners present in person or by proxy was 34.45%.

Minutes: The minutes of the 11/07/01 meeting were approved.

Election: Two candidates were nominated and elected to the Board to fill the two vacancies: Pat McCardle (3 year term) and Mary Ann Walker (3 year term).

Pat McCardle nominated Mary Ann Walker, which was duly seconded. Mary Ann accepted the nomination.

Nominations were closed without dissent. With two candidates for two positions, John Oberst made a motion to accept the two candidates by acclamation. It was seconded by Phil Wallace and passed without dissent.

President’s comments: President Carlos Vallecillo recounted the events of the previous year and urged residents to become more active in the community.

The following activities were completed this year: exterior painting of all trim and doors; sealing and restriping the parking lots; installation of new light fixtures for the stairwells and breezeways; installation of new street light lenses and purchase of the trash compactor. President Vallecillo encouraged homeowners to call into the office with problems. The community discussed pros and cons of a central satellite dish system, keeping condo fees to a minimum and encouraged residents to keep their patio light on and call the police about any peeping tom situations.

Meeting adjourned at 8:30 p.m.

StoneCroft Condominiums

Board of DirectorsRegular Meeting Minutes

November 13, 2002

Board members present: Pat Clancy, Pat McCardle, and Mari Rafi, and Carlos Vallecillo

Management members present: Jim Alkire and Michelle Casciato

Meeting was called to order at 7:15 PM.

Minutes

Minutes from the September 25^th meeting were approved.

Open Forum

Committee Reports: None

Carlos read the Covenants summary of 2002.

Activities Committee: Vacant

Facilities Committee: Vacant

Finance Committee: Vacant

Management Report

a. Jim Alkire:

1) Painting is complete, many complaints. 2) Chimney Cleaning about 20 left. 3) Mike Lynch is starting the new Chimney Caps and siding. 4) Poo Poo receptacle is being used. 5) Weight Room getting prices on new bench covers. 6) New parking lot light lenses. 7) Prices for Flag Pole and questions on height of new pole will approve at next meeting.

b. Michelle Casciato:

1) Assessment Income, discuss at each meeting.

2) Travelers Insurance is budgeted for next year.

Open Forum

Pat Clancy mentioned the breezeway lights were coming on a little late. The Board is supposed to make a note as to what times the lights come on, and notify Jim.
Trees over the sidewalk at 4417 trim branches and remove bird nest.
Monico to remove hose at 4417 and store for the winter.

New Business

Next meeting will be Wednesday January .15, 2003 7:00 pm

Adjournment Meeting adjourned at 7:30 PM.

StoneCroft Condominiums Board of Directors

Organizational Meeting Minutes

November 13, 2002

Meeting was called to order at 8:35 p.m. Board members present: Carlos Vallecillo, Pat McCardle, Pat Clancy and Mary Ann Walker. Management members present: Jim Alkire, Michelle Casciato.

The Board organized itself as follows:

President Carlos Vallecillo

Vice president J. Patrick McCardle

Treasurer Mari Rafi

Secretary Mary Ann Walker

Director Patricia Clancy

The next meeting was scheduled for January 15, 2003.

Meeting adjourned at 8:40 p.m.

STONECROFT BOARD MTG. MINUTES

September

The meeting began at 7:10 PM.

Members Present: Carlos, Pat, Mari Rafi,

Community Manager, Jim Alkire, Michelle Casciato (Legum & Norman)

Minutes were approved from July 20^th Meeting.

Board voted on a majority (via email) to approve Jennifer Tajnai as new Covenants Committee Member.

Covenants Committee Report:

Jody Carlson reported complaints brought forward in the Covenants Committee Report: Among them was a new issue re: a Sedgehurst Couple continuing to allow their Dog to poop in the “common area” or on their Patio to for the community to witness. She asked for any resolutions.

Carlos. V. Suggested a formal letter from Committee. One had previously been sent. Also, have a witness get “adequate proof” to resolve this.

Community Manager’s Report:

Jim Alkire discussed the progress of the painting and that it should be wrapped up by first week in October.

Chimney cleaning is moving along with only 70 more residents left that need cleaning or inspections.

Breezeway lights have been installed and have really improved the lighting throughout the community.

Fairfax County came out and cleaned the Storm drain area behind Basketball Court that was quite filthy.

Satellite issue still not resolved. Suggestion to have another mail out with the proxy to hopefully get a better response. (In lime green for affect was mentioned)

Poo-Poo container should be moved away from Trash receptacle where car wash is.

Wood Slats in Walkways need to be repaired (Pat C. mentioned this)

Property Management Report:

2003 Draft Budget Presentation

Michelle indicated there would be an overall 6% increase in fees due to Insurance costs and or projected expenses.

Example: Fire Safety went up 115% from previous year

Gutter cleaning was under budget last year that’s why we need more for it for 2003.

Minutes Cont. Page Two

Left any questions to Open Forum with 3 other residents present.

8:00 PM Board went into closed session to discuss Personnel issues

Health Insurance coverage is changing from previous carrier. Cost increases and voted and approved changes to budget.

8:15PM Board came out of closed session

Continued discussing Budget and made mere adjustments to reduce costs for all residents of the community.

Voted on Next meeting date of November 13^th7PM

Board meets 8PM Annual Election meeting for all members of Community.

*Meeting adjourned at 8:30PM

StoneCroft Condominiums
Board of Directors
Regular Meeting Minutes
24 July 2002

Board members present: Marissa Cachero, Patricia Clancy, Pat McCardle, and Mari Rafi, and Carlos Vallecillo

Management members present: Jim Alkire and Michelle Casciato

Meeting was called to order at 7:03 PM.

Minutes

Minutes from the May 2002 meeting were approved.

Open Forum

No items presented during first open forum.

Committee Reports

Activities Committee: Vacant

Communications Committee: Cachero reported that the June 2002 Newsletter was published and distributed. She proposed that input be solicited from the community. For example, past newsletters had a section for "Neighbor to Neighbor" and "Recipe Corner". This might help to make the newsletter something that was published more regularly.

Covenants Committee: Jody Carlson reported that there was a pet complaint regarding pet waste on a resident's porch, that the trash complaint was resolved, and that a formal complaint was filed by a group of residents regarding a cat. Carlson stated that the committee needed more volunteers.

Facilities Committee: Vacant

Finance Committee: Vacant

Management Report

Jim Alkire:

Submitted written report. Additional comments:

1. Satellite system: In addition to the three companies who have submitted bids, another company has expressed interest in offering the community a satellite system plan. Alkire is waiting for their bid.
2. Painting: Still on schedule. There was a problem with painters on balconies late in the evening. The supervisor was not aware of the problem. The painters are not supposed to be working here late.
3. Chimney cleaning: There are 104 left to be cleaned before the deadline.
4. Storm water management area and storm drains: Fairfax County will be cleaning the area behind the basketball court as they have not tended to it for a while and it is overgrown. The hazard waste section of the Fairfax County fire department responded to a call regarding the painters cleaning their brushes, which had latex paint on them, in the storm drains. Chesapeake Finishing had to clean out the storm drains and there were no citations against them.
Michelle Casciato:

1. FY 2001 draft audit: There was a surplus of $1009.00. The audit was approved.

Continued Business

Satellite system for all buildings: 46 out of 286 units (20 %) responded to the letter sent out regarding the possible addition of a system. 28 were in favor, 12 were not in favor, 3 were neutral, and 3 had questions before they could make a final decision. The matter was again discussed at length. Main points: 1. DirecTV would initially have a box that would accommodate approximately six units. More could be added at no additional charge for the "switch". Residents would have to pay an installation fee. 2. We might have to put two dishes up on the larger buildings. 3. People who want cable TV can stay with Cox. Right now, the cost for satellite is comparable to "regular" cable TV. Cox is currently in the process of upgrading to digital cable of which the cost is unknown. 4. The impact on condo fees would be negligible-- the amount wouldn't equal 1% of the current fees. 5. If we have to rewire the community, we will not proceed with the installation of a system without the approval of the Board. 6. Vallecillo polled the residents who were present at the meeting and the response was mostly favorable. He said that the response that we received to the letter was the most received ever regarding any matter in the community and that most people didn't seem to care based on the response rate.

McCardle made a motion to go with 2001 Satellite for the installation of a system. No one seconded the motion. The issue was tabled again for the next meeting. Vallecillo proposed that information be sent out again in a special newsletter or flyer with a cost comparison of high speed cable v. satellite.

Open Forum

a. Carlson reported that a Cox Cable truck was being parked on the property again. The owner was denied permission to park the vehicle here and was given several notices. The situation was under control and now the truck is back. Carlson will write a letter.

b. Cachero expressed concern about the number of nonresidents washing their cars at our community. Resident, Kimberly Pinero, mentioned that the community that she previously lived in had chains with combination locks on their hoses. She proposed that we do the same here. Vallecillo suggested that we look into having an access card installed. In the mean time, it was suggested that we take down license plates so that letters can be sent. However, Alkire mentioned that it can take up to two weeks to get information back from a request to have a license plate ran by the police.

c. Resident brought up the issue of security in the community. There were several incidents in the past six months where cars were broken into including her own. Resident, Colleen Hurley, mentioned that her husband's car was one of the vehicles that was broken into as well. The police officer they spoke with made the following suggestions: get more or better lighting, cut back some of the trees that are hanging over, and fence in the property. Vallecillo mentioned that lights are being replaced and asked Alkire to look into cutting back trees. Casciato mentioned that the police could give us a security assessment for free. Alkire mentioned that the electricity company could also give us an assessment for more lighting.

d. McCardle mentioned that there was a lot of debris (e.g., broken branches, etc.) that needs to be picked up on the property. Vallecillo asked Alkire to talk to Genesis about it.

e. Pinero shared a fact that she learned about cleaning paint brushes-- they can be cleaned in the kitchen sink but it is illegal to clean them at the sewage drains because the water goes to different places.

New Business

Next meeting will be 25 September 2002.

Adjournment

Meeting adjourned at 8:14 PM.

Board of Directors
Regular Meeting Minutes
29 May 2002

Board members present: Marissa Cachero, Patricia Clancy, Pat McCardle, Mari Rafi, and Carlos Vallecillo

Management members present: Jim Alkire and Michelle Casciato

Meeting was called to order at 7:00 PM.

Minutes

Minutes from the March 2002 meeting were approved as amended.

Open Forum

a. Due to the fact that there was a large number of residents present at the meeting, Vallecillo had the Board introduce itself and then gave a brief summary of what is currently happening in the community.

b. Cachero reported that the dog-waste pick up bags needed to be replenished. She also reported that she and other residents were having problems with the painters being careless when repainting the trim on balconies.

c. Vallecillo stated that, with regard to the painters, he did not want ladders left up overnight.

d. Resident, Kathy James, also reported that the painters weren’t doing a very good job. Instead of scraping paint that was peeling off, they just painted over it.

e. Resident reported that she was concerned about the painters cleaning their brushes at the sewage drain. Vallecillo explained that it was okay for the latex paint that they are using for the trim but not for oil-based paint they will be using for the doors.

f. Resident asked for notice regarding door painting. Management will give notice and said that painters will try to schedule with individual residents.

g. Resident expressed concern about parking during the asphalt resurfacing. Management will put up second notice closer to repair time for each building being affected.

h. Clancy had several issues to bring up: 1) Storage on porches/balconies—She noticed that a few residents had storage bins on their porches or balconies, which were stacked above the railing and were unsightly. 2) Landscaping—She contacted Arbor Tech (sp?), walked the community with someone, and got recommendations. 3) Window Treatments—She noticed that a ground floor unit on Fair Stone Dr. had crooked mini blinds and wanted to know about the types of treatments that could be hung. Management said that residents could hang up any type of treatment as long as it was white.

i. Resident asked if lighting could be installed along the designated dog walking area. Management said that it couldn’t be done due to the pipelines.

Committee Reports

Activities Committee: Vacant

Communications Committee: Cachero asked that Board and Committee members resubmit their newsletter items to her work e-mail address due to the fact that her home PC was affected by a virus.

Covenants Committee: No representative present at the meeting.

Facilities Committee: Vacant

Finance Committee: Vacant

Management Report

a. Jim Alkire:

1) Chimney cleaning is due this fall. A resident inquired about gas fireplaces. Alkire said that it doesn’t need to be cleaned.

All of the other items on Alkire’s written report were discussed previously.

b. Michelle Casciato:

1. Satellite System—Discussion was continued from the last meeting. Management believes that DirecTV would be the best system to go with if the community decides to have a community wide system installed. James stated that she thought it was safer and more aesthetic if we have a choice vs. individual dishes. Vallecillo decided that the Board would poll the community for feedback with information about each package. Resident asked if this would be paid for out of condo fees. Vallecillo informed that people would be billed individually based on the package they chose. Another resident asked why people with cable should pay for the upkeep of a system out of their condo fees. Vallecillo stressed that this is why the Board needs feedback from the community—the Board will do what the community wants. Vallecillo pointed out that it is beneficial for resale and gave the example that everyone pays for the upkeep of the pool but it hardly has any use.

2. Exterior Lighting—Management would like the Board to consider replacing all of the light fixtures in the common areas with the fluorescent lighting that is currently installed at 4400 Helmsford. It is much brighter and will save $6,290 per year. Management would also like to make the fixtures available to residents for their balconies. They would cost $30.00 and residents would have to install the fixture themselves. However, Management could help to make arrangements to have the fixtures installed by someone else. Motion was passed to approve both proposals.

3. Resident Manual—If the Board didn’t have any further changes, the manual can be used now. No additional changes were mentioned. It was suggested and agreed upon that the manual be put up on the Web and advertised on in the newsletter. Hard copies will be available if residents don’t want to print it out. A resident recommended burning it onto a CD and making it available in that format as well. Casciato asked what format it should be in for posting on the Web. Cachero suggested that it be a PDF file. Motion was passed to have the manual on the Web as a PDF file and be made available to residents both in print and CD-ROM format.

Continued Business

Open Forum

a. McCardle pointed out that the lights along the path near his building were not on in the morning. Alkire said that he would look into replacing them.

b. Resident, Stuart Engel, wanted to know if he needed permission to install a screen door. Casciato pointed out that this information is available in the Resident Manual. Alkire said that there are two approved models available. Engel also suggested that a party or barbecue be held so that residents could meet each other. Vallecillo mentioned that the Board needs an Activities chair. Vallecillo and Engel agreed to discuss matter further after the meeting.

c. Resident mentioned that fire alarms in units don’t have battery backup. Casciato said that they were “grandfathered in”. She recommended changing them out or putting in a second one with a battery backup. She also suggested running an item about the issue in the newsletter.

d. Clancy mentioned that could replace the clubhouse blinds, excluding the office, with aluminum blinds at cost for $39.84 per window totaling $561.52. Vallecillo decided to hold on replacements for now.

e. Alkire asked if her could replace tables for meetings, parties, etc. Vallecillo approved the purchase of new tables. Old table will be kept as well.

f. Resident mentioned that the ground covering at 4409 Fair Stone is overtaking the other plants and that a loose cat is urinating in the area which is killing the plants.

New Business

Next meeting will be 24 July 2002.

Adjournment

Meeting adjourned at 7:58 PM.

StoneCroft Condominiums
Board of Directors
Regular Meeting Minutes
27 March 2002

Board members present: Marissa Cachero, Patricia Clancy, Pat McCardle, and Mari Rafi, and Carlos Vallecillo

Management members present: Jim Alkire and Michelle Casciato

Meeting was called to order at 7:00 PM.

Minutes
Minutes from the January 2002 meeting were approved as amended.

Open Forum
a. Resident requested that 5 lb. free weights be added to the workout room. Vallecillo suggested that approximately $20.00 worth of 3 and 5 lb. weights be purchased.

b. Resident reported that a bird was building a nest in the second floor walkway of building 13060.

Committee Reports

Activities Committee: Vacant

Communications Committee: Nothing to report.

Covenants Committee: Jody Carlson reported that a request was made by a handicapped resident to install a gate but, since she couldn’t get a quorum together, she referred the request to the Board. Mike Lynch will do the work—he has been approved to do the work before. Motion was passed to install the gate. Carlson also reported that the noise problem in 4405 #203 has been resolved. The unit was sold and the tenants were kicked out. During meeting, motion was made to formally appoint Carlson as chairman of the Covenants Committee. Motion was passed.

Facilities Committee: Vacant

Finance Committee: Vacant

Management Report

Michelle Casciato:

1. Exterior Painting Bids—The lowest bid, from Chesapeake Finishing, doesn’t include the siding. The painting is scheduled for an April – May start. A resident asked about the metal on rails rusting. Casciato reported that the Association takes care of this. Casciato recommended that the Board accept this bid. Motion was passed to accept the bid.

2. Asphalt Sealcoating—Four estimates were obtained. This will be a 2 – 3 day process. Carlson asked about handicapped residents not being able to park in designated spots for 24 hours and whether or not they should be given extra notice. Vallecillo said that the Association would try to ensure temporary spots for them or Casciato said that we should have them tell us what they need. Casciato recommended NVM Contractors and said that she would make sure that parking space sizes were maintained. Motion was passed to accept this bid.

3. Chimney Caps/Siding Replacement Bids—Two contractors submitted bids. 106 caps will be replaced as well as the siding on the smaller chimneys. It was recommended that the work be done over a period of 3 years with the worst buildings being done first. Casciato recommended that the Board accept Mike Lynch’s bid for the whole project. Motion was approved to accept this bid.

4. Satellite System Bids—Three bids were submitted. Lengthy discussion ensued after which Vallecillo concluded that the Board should table the discussion for now and get a reading from the community to see if the residents are even interested before a decision is made. It was recommended that the community should be polled via a letter containing options with a comparison of the costs and benefits of each contractor’s packages.

5. Resale Packages—Will now be handled by Legum & Norman.

6. Owner’s Manual—Has been updated. Casciato requested that the Board take a look at the draft and submit changes by 30 April 2002 either by e-mail or hand delivered hard copy.

Jim Alkire:

StoneCroft Condominiums
Board of Directors
Regular Meeting Minutes
9 January 2002

Board members present: Marissa Cachero, Patricia Clancy, Pat McCardle, and Mari Rafi

Management members present: Jim Alkire and Michelle Casciato

Absent: Carlos Vallecillo

Guest: Stephen Dickerson, Agent for Morgan and Cheves

Meeting was called to order at 7:05 PM.

Minutes
Minutes from the November 2001 meeting were approved.

Open Forum
a. Resident, Rebeca Arnold sent a letter asking for a television to be installed in the workout room. Estimated cost: $300.00. Motion was passed to install television.

b. Clancy mentioned that the dog walking area, particularly in back, was a mess. Management will look into getting 2 – 3 posts with bags for residents to clean up after their dogs. Estimated cost: $200.00 - $300.00. Resident suggested a "doggie septic tank". Management will investigate possibilities.

c. Clancy made inquiries about the garden: 1) how to get a plot, and 2) clean up when everything dies because it doesn’t look good. Kathy James, resident in charge of the garden explained that it is first come, first serve with a one-time fee of $5.00. Management will talk to Genesis to see how much it would cost to have them clear up the area in the fall and till it in the spring.

Committee Reports

Activities Committee: Vacant

Communications Committee: Cachero reported that the Web site has been revised and updated.

Covenants Committee: Resident mentioned that Jody Carlson volunteered to head the Covenants Committee if no one objected.

Facilities Committee: Vacant

Finance Committee: Vacant

Management Report

a.    Jim Alkire:
    1.    Mike Lynch has been repairing/replacing rotting wood on balconies as needed.
    2.    Cox Communication has finally mailed the finished paperwork reflecting all of the changes that StoneCroft had requested.
    3.    Satellite Network – Bids came in from three different companies. The bids came in this evening and have not been looked over. Two are in line with pricing. Material will be ready for review in March.
    4.    Club House entry reports for November and December are in the office if anyone wants to see them.
    5.    Chimney repairs for 4417 #306 Fair Stone are scheduled for 16 January.
    6.    Club House front door was open on Sunday 30 December. There was evidence that a large truck had backed up on the sidewalk and lawn and knocked down two of the walk lights. Nothing else was damaged and nothing was missing. Thanks to Jody Carlson-- she noticed something was wrong, checked out the Club House and locked everything up.
    7.    Waste Management – Casciato and Alkire are in the process of buying the compactor for $1. The association will assume responsibility for the maintenance. This should be a saving of about $500/month.

b.    Michelle Casciato:
    1.    Annual Master Insurance Renewal – 35% premium increase. Dickerson went over premium and coverage with residents. Motion to approve insurance was made and passed.
    2.     Engineering Report on Exterior Siding – recommendations were made by Downey to continue to maintain and replace in 15 years. Coming up on cycle for painting siding and trim. Estimated cost: $200,000.00. Recommendations were also made to replace chimney siding and to replace chimney caps with stainless steel ones. Bids for both projects will be solicited this year.
   3.     Water Consumption – The rate of water usage for Building 9 has dropped back to normal from $5,000.00/month. The meter for Building 8 has been changed out.

Continued Business

Open Forum
a. Resident brought up report on chimney inspections—for proper inspection, the chimneys need to be checked from the roof. Casciato said that question needs to be directed to the inspector. He/she is liable since he/she signs his/her name to the inspection.

b. Rafi mentioned that a car was recently broken into in the complex and that she doesn’t feel safe. Requested a surveillance system be installed or that a neighborhood watch group be started. Clancy noted that training is involved and that she is concerned that, once it is started, it might not be kept up.

c. Kathy James brought up concern about people still speeding in the complex despite installation of speed bumps. Requested signs with speed limit be posted. Casciato agreed to putting up a few signs throughout the complex.

New Business
Next meeting will be 27 March 2002.

Adjournment
Meeting adjourned at 8:43 PM.

_____________________________________________________________________________________________

StoneCroft Condominiums
Minutes of the Annual Meeting
November 7, 2001

Meeting called to order at 8:00 p.m. by President of the Board of Directors, Carlos Vallecillo. Board members present: Pat McCardle, Carlos Vallecillo, and Cheri Bohman. Management members present: Michelle Casciato and Jim Alkire.

Quorum. Michelle Casciato, managing Agent from Legum and Norman, read the proof of notice certifying that notice had been given in accordance with the Bylaws. She further announced that the quorum of owners present in person or by proxy was 28%.

Minutes. The minutes of the 11/8/00 meeting were approved.

Candidates. Two candidates were nominated and elected to the Board to fill the two vacancies: Carlos Vallecillo (3 year term) and Marissa Cachero (1 year term).

President’s comments. President Carlos Vallecillo recounted the events of the previous year and urged residents to become more active in the community.

Meeting adjourned at 8:25 p.m.

StoneCroft Condominiums
Board of Directors
Regular Meeting Minutes
November 7, 2001

Meeting was called to order at 7:00 p.m. Board members present: Carlos Vallecillo, Pat McCardle, and Cheri Bohman. Management member present: Jim Alkire, Michelle Casciato.

Minutes. Minutes from the September meeting were approved.

Open Forum.

No residents were present.

Committee Reports

Activities Committee: Vacant; no report

Communications Committee: Vacant; no report

Covenants Committee: Not present

Facilities Committee: Vacant; no report

Finance Committee: Vacant; no report

Management Report

Jim Alkire:

The Board President signed the Cox Communications Agreement as amended. The Agreement will be submitted for recording in the land records.

Awning enclosures are complete. Mr. Lynch has begun repairing/replacing-rotting wood on the balconies beginning with Building 8.

Club House entry reports for October and November are available at the office.

The damaged stone chimney on Building 9 (4409 Fair Stone) has been repaired. Another chimney also needs work. A bid is pending.

Sidewalk repairs were completed.

b. Michelle Casciato:

The Board approved the FY 2000 audit report.

The Board approved the three-year renewal contract with Genesis Landscaping at an annual cost of $40,175. This includes the seasonal flower rotations at the front sign and island.

The Board decided to treat one unit for termite damage.

Meeting adjourned at 7:30 p.m.

StoneCroft Condominiums
Board of Directors
Organizational Meeting Minutes
November 7, 2001

Meeting was called to order at 8:35 p.m. Board members present: Carlos Vallecillo, Pat McCardle, and Marissa Cachero. Management members present: Jim Alkire, Michelle Casciato.

The Board organized itself as follows:

President: Carlos Vallecillo
Vice president: J. Patrick McCardle
Treasurer: Mari Rafi
Secretary: Marissa Cachero
Director: Patricia Clancy

The next meeting was scheduled for January 9, 2002.

Meeting adjourned at 8:40 p.m.

StoneCroft Condominiums
Board of Directors
Regular Meeting Minutes
September 26, 2001

Meeting was called to order at 7:00 p.m. Board members present: Carlos Vallecillo, Pat McCardle, Mari Rafi, and Cheri Bohman. Management member present: Jim Alkire, Michelle Casciato.

Minutes
Minutes from the July meeting were approved.

Open Forum
a. A resident from Building 8 requested that the exposed drainage pipes be covered near her balcony since water is gushing onto the balcony. Jim Alkire says there are several pipes that need to be fixed and that he would walk the property to verify which need correcting.

b. A resident of Building 8 requested that the two large trees near her balcony be trimmed. Board members turned down this request because the trees are living up to their intended purpose of creating a privacy wall. The trees are not touching the building.

c. The same Building 8 resident requested that a bike be added to the weight room, but there is currently no room for another piece of equipment. However, this will be considered in the future when one of the current pieces of equipment breaks down. It was noted that a mirror has been added to one of the walls in the weight room.

Committee Reports
Activities Committee: Vacant; no report

Communications Committee: Vacant; no report

Covenants Committee: Not present; Elizabeth Magin submitted her letter of resignation; new member will be solicited on the website.

Facilities Committee: Vacant; no report

Finance Committee: Vacant; no report

Management Report

Jim Alkire:

The Board agreed to accept the Cox Communications Agreement as altered; the Agreement will be submitted for signature.

New parking lot and gazebo lights will be installed on September 27-28. Electrical boxes on the existing light poles will be repaired. Due to damage from trimming/mowing, some sort of protection needs to be placed at the bases of all the light poles.

Car vacuum is up and running.

New address signs are in place.

Awning enclosures are almost complete. When Mr. Lynch has completed this task, he will begin repairing/replacing-rotting wood on the balconies beginning with Building 8.

Century Pools supplied us with an excellent lifeguard this year; they were notified of our gratitude. The pool is winterized.

Club House entry reports for August and September are available at the office.

Ken Hinkle Assoc. will begin rebuilding the damaged stone chimney on Building 9 (4409 Fair Stone) next week. Another chimney also needs work at the roof level. Notice will be given to affected residents.

Sidewalk repairs will begin in October.

Roof repairs were finished at 13089 Autumn Woods Way, and at 4405, 4413, and 4443 Fair Stone Drive.

b. Michelle Casciato:

The Board approved the FY 2002 budget.

Condo fees will increase in January 2002 due to the decrease in interest rates on our investments and the increase in other costs such as insurance, payroll, and utilities.

One bedroom: $127.25; Two bedroom: $181.89.

Ms. Casciato noted that it might cost $675,000 to $1 million to install vinyl siding on all the buildings. The Board must eventually decide whether painting or replacing the siding would be in the best interests of the Community. She will look into acquiring estimates for the siding.

Meeting adjourned at 8:00 p.m.

Executive Session (8 p.m.) to discuss a legal issue: The insurance claim against the Association was settled. No action was taken.

Regular Session resumed (8:05 p.m.)

Next Executive Board meeting is scheduled for Wednesday, November 7, at 7:00 p.m., followed by the Annual meeting at 8 p.m., followed by the Organizational meeting at 8:30 p.m. The Board will appoint a replacement for Elizabeth Magin. One 3-year and one 1-year Executive Board vacancies will also be up for vote at the November meeting.

Meeting adjourned at 8:06 p.m.

StoneCroft Condominiums
Board of Directors
Regular Meeting Minutes
July 25, 2001

1. Meeting was called to order at 7:00 p.m. Board members present: Pat McCardle, Mari Rafi, and Cheri Bohman. Management member present: Michelle Casciato.

2. Minutes. Minutes from the May meeting were approved.

3. Open Forum

a. Resident (Ms. Tajna) from Building 6 (4405 Sedgehurst) requested that dead bushes be removed and that the entrance area be landscaped.

b. Residents present were informed that there would be no assigned parking spaces due to the cumbersome administration of such a procedure. Spaces will remain first-come first-served.

c. Hose area: A resident pointed out that one of the hoses needs to be either repaired or replaced due to a leak. Residents were informed that a vacuum will be installed soon @ 75 cents per use.

d. Residents were informed to report upstairs noise to the Covenants committee, who will investigate.

e. Residents praised the current pool lifeguard.

4. Management Report

a.The FY 2000 draft audit will be submitted to the Board upon completion.

b. Residents will be able to access their condo fee accounts through the website. This will allow online payments and verification of when check payments are credited. Cost to the Association, $100 per month.

c. Covenants committee received comments on 4 cases.

d. Lighting is being installed in the gazebo area near Building 9. Completion is expected within two to three weeks.

e. Ms. Casciato is researching the cost of replacing the pole lights; candlepower has lessened considerably.

f. We are still waiting to hear from Cox in ref. cable ownership.

g. New street number signs will be posted in front of all flowerbeds in the near future.

5. Committee Reports

Activities Committee: Vacant; no report

Communications Committee: Vacant; no report

Covenants Committee: Not present; no report

Facilities Committee: Vacant; no report

Finance Committee: Vacant; no report

6. Next meeting is scheduled for Wednesday, September 26, at 7:00 p.m.

7. Meeting adjourned at 7:38 p.m.

StoneCroft Condominiums
Board of Directors
Regular Meeting Minutes
May 30, 2001

1. Meeting was called to order at 7:00 p.m. Board members present: Carlos Vallecillo, Pat McCardle, Pat Clancy, and Mari Rafi. Management member present: Michelle Casciato.

2. Minutes. Minutes from the March meeting were approved.

3. Open Forum

a. A resident’s request for a fenced pet-walking area “In the open field area in the back of the condominium” was turned down. Michelle Casciato stated that we are not allowed to have fences put up. “Because of the easement for the gas pipeline.”

b. Resident Marissa Cachero offered assistance with the front page of the Condo website.

c. It was suggested that the trash facility be monitored in the early morning hours to determine any unauthorized usage. License plates and descriptions would be monitored.

d. Various Committee vacancies and the newsletter were discussed.

e. The Board voted to waive the Attorneys fees of $105.00 fees not paid by Susan Creigh.

f. The Board decided to drop the installment of carports due to the cost far exceeding the benefit to the overall community.

g. It was reported that some personal items were stolen from a car near 4421 Fair Stone Drive on April 21, 2001.

h. The pool and spa were treated and a new safety feature was added.

i. Jim Alkire will send a letter to the resident at #103, 4417 Fair Stone Drive, concerning the unattractiveness of the shelves located on her balcony.

j. Some trees will be pruned under the landscaping contract.

k. New number signs will be staked in front of the buildings in addition to those mounted over the breezeways.

l. The Board approved two more speed bumps @ approx. $500-$700: one at Helmsford and Sedgehurst, and one at the beginning of Fair Stone Drive.

4. Management Report

Michelle Casciato discussed two estimates for electric lighting fixtures to be installed near the gazebo area. The Board approved Blackwell Electric’s proposal to install 2 new poles, one in the gazebo area and the other near the basketball area on Fair Stone Dr. In addition, Blackwell will assist, at no cost, in giving Jim the dimensions for new light diffusers (lens), which the Condominium can then have them made and we can install them in house along with new and better lighting. Blackwell is conducting research for the best overall quote.

Committee Reports

Activities Committee: Vacant; no report.

Communications Committee: No report.

Covenants Committee: No report.

Facilities Committee: Vacant; no report.

Finance Committee: Vacant; no report.

6. Next meeting is scheduled for Wednesday, July 25^th, at 7:00 p.m.

7. Meeting adjourned at 8:15 p.m.

StoneCroft Condominiums
Board of Directors
Regular Meeting Minutes
March 26, 2001

1. Meeting was called to order at 7:00 p.m.
Board members present: Carlos Vallecillo, Pat McCardle, Pat Clancy, Mari Rafi, and Cheri Bohman.
Management member present: Michelle Casciato.

2. Minutes. Minutes from the January meeting were approved. (Pat M/ Cheri)

3. Open Forum

a. An attempted break-in was reported by one of the residents who requested lighting be placed in the gazebo area. Resident may call police to find out about setting up a neighborhood watch. It was suggested that first floor unit owners should leave their outdoor balcony lights on at night.

b. Some owners appear to be walking their dogs without a leash. At least one owner will be notified by mail that this is against association rules.
c. The inside of the spa will be white coated. (Pat M/Pat C)
d. Owners are reminded to tell prospective buyers about the polybutelene class action lawsuit. Jim Alkire can instruct owners if leaks develop.
e. L&N’s contract was approved for continuation. (Pat M/Cheri)
f. Chimney repair specs are being rewritten. Stone replacement will be kept on the chimneys that are readily visible to preserve the integrity of StoneCroft’s ambiance.
g. Deserted trash bags are being identified with orange stickers and returned to the owners’ units.
h. The plexiglass boxes at the racquetball courts no longer have magnets.
i. A resident complained about the shelves on the balcony at 4417 Fair Stone, #103, and what appears to be sheets hung in a window in the upstairs condo of the building next to the clubhouse.
j. Crooked lighting fixtures will be straightened.
k. Two dead hedges at 4404 Helmsford will be removed.

4. Committee Reports

Activities Committee: Vacant; no report.
Communications Committee: No report.
Covenants Committee: Jim Wilson resigned. Sharon Hurst has agreed to be the new chairperson.
Facilities Committee: Vacant; no report.
Finance Committee: Vacant; no report.

5. Verizon Communication. The board asked for clarification of the number of residents required to obtain Verizon.

6. Next meeting is scheduled for Wednesday, May 30th , at 7:00 p.m.

7. Meeting adjourned at 7:45 p.m.

StoneCroft Condominiums
Board of Directors
Regular Meeting Minutes
January 24, 2001

1. Meeting was called to order at 7:05 p.m. Board members present: Carlos Vallecillo, Pat McCardle, Pat Clancy, Mari Rafi, and Cheri Bohman. Management members present: Michelle Casciato and Jim Alkire.

2. Minutes. Minutes from the November meeting were approved as corrected (Pat M/ Cheri).

3. Committee Reports

Activities Committee: Vacant; no report.

Communications Committee: No report.

Covenants Committee: A list of owners who have not had their chimney cleaned (53) will be contacted by committee members.

Facilities Committee: Vacant; no report.

Finance Committee: Vacant; no report.

4. Management Reports

A. Michelle reported that we had recovered a bad debt that was previously considered unrecoverable.

B. Jim

1) Rear door access to clubhouse. Residents have let Jim know that there has been less late night activity in the clubhouse since conversion to the new digital security system. Carlos asked Jim to take advantage of the new database to see how many people are using the clubhouse.

2) Cox Communication. The Richmond law firm of Peter Broadbent will take care of the Cox paperwork ASAP since Cox Atlanta didn’t have time to do it.

3) Collins snow removal. We’ve had excellent snow removal service this winter thanks to Collins and Monico. Jim will ask Monico to please sweep up the sand after the snow melts.

4) Exercise bike. A new battery pack has been ordered for the exercise bike.

5) All contractors are performing with no problems. (Exterminator, grounds maintenance, pool, gutter cleaning, waste management, National Fitness Consultants)

5. Open Forum.

A. Resident Kathy James voiced her concern about an outside drip on the top floor of building 2, which freezes and is very slippery. Sand may be placed near the spot for residents to treat.

B. Michelle will call Verizon to see if our phone lines are adequate for state of the art Internet connections.

C. Notices will be posted to remind residents with dogs that they are obligated to clean up after their pets.

D. Pat Clancy requested that the trees near her condo in building 8 be pruned. Dead bushes will be replaced. The trunk of a tree that was cut down in front of building 4443 will be removed.

E. Outside chimneys will be replaced in the spring, about @ $50,000 each.

F. Car ports may be installed along the outside of Fair Stone Drive from the dumpster down. A fee would be charged, but no one will be assigned to any one particular spot. We are checking on pricing.

6. Next meeting is scheduled for Monday, March 26^th, at 7:00 p.m.

7. Meeting adjourned at 7:29 p.m.

____________________________________________________________________________________________

StoneCroft Condominiums
Board of Directors
Annual Meeting
November, 2000

Meeting called to order at 7:20 p.m. by President of the Board of Directors, Jeff Hunter. Board members present: Jeff, Pat, Carlos, and Cheri. Management members present: Michelle and Jim.

Quorum. Michelle Casciato, managing Agent from Legum and Norman, read the proof of notice certifying that notice had been given in accordance with the Bylaws. She further announced that the quorum of owners present in person or by proxy was 28%.

Minutes. The minutes of the 11/10/99 meeting were approved. Carlos/Cheri

The Board voted to adopt Rule 9, assessment collections. Carlos/Cheri

A new 3-year pool contract with Century, same terms, was approved including a 3% increase for 2002 and 2003. Carlos/Cheri

It was pointed out that 38 owners still have not complied with the chimney-cleaning requirement. Letters will be sent out from the Covenants Committee.

Candidates. Two candidates were nominated and elected to the Board to fill the two vacancies: Pat Goldstein and Mari Rafi.

President’s comments. President Jeff Hunter recounted the events of the previous year and urged residents to become more active in the community.

Meeting adjourned at 8:20 p.m.

StoneCroft Condominiums
Board of Directors
Regular Meeting
November 8, 2000

Meeting called to order at 8:25 p.m. Board members present: Jeff, Pat, Carlos, and Cheri. Management members present: Michelle and Jim.

Carlos accepted the appointment of President to replace Jeff Hunter, who is leaving and therefore had to step down. Cheri/Pat

Pat McCardle remains Vice President. Carlos/Mari

Mari Rafi accepted the appointment of Treasurer. Pat/Cheri

Pat Goldstein was appointed Member at Large in absentia.

Cheri Bohman remains Secretary. Pat/Mari

Next meeting is scheduled for Wednesday, January 24th, 8:00 p.m.

Meeting adjourned at 8:34 p.m.

StoneCroft Condominiums
Board of Directors
Regular Meeting
May 22, 2000

1. Meeting called to order at 7:00 p.m. by Jeff Hunter. Present were Jeff, Pat, Carlos, Cheri, Jim, and Michelle.

2. Minutes from March 27^th meeting were approved [Pat/Carlos]

3. Open Forum I

A. Pool hours change: Open Mondays, Closed Wednesdays; pool to open at noon weekdays.
B. Balcony ceilings/soffits: One to two weeks’ notice will be given to residents before work is begun.
C. Residents will be notified that HFI is inspecting balconies for paint, cracks, etc.
D. Handicap parking space at 4435 Fair Stone will be restenciled. Police will prosecute violators.

4. Committee Reports

A. Activities Committee (Vacant)
B. Communications (Marissa Cachero/Jeff Hunter)
C. Covenants (Jim Wilson)

Monthly reports will be sent out.
Single indoor pets do not need to be registered; however, an interpretive ruling will be issued.

D. Facilities (Deborah Leonard)
E. Finance (Vacant)

5. Management Report

A. Michelle Casciato

Bad debt write-off approved [Carlos/Pat]

B. Jim Alkire

1) Cox Communication Agreement approved [Pat/Carlos]
2) Water leak at 4443 Fair Stone Drive, Unit 104. HFI will re-repair.
3) Tree removal complete
4) Storage room: Ken Chadwick is preparing letter to a few Fair Stone Dr. and Autumn Woods way residents for their approval.
5) Vending machines have been removed from Clubhouse due to repeated vandalism and low sales; Clubhouse security system may change as a result.
6) Balcony construction is complete. Jim will verify with an engineer.
7) Soffits are complete on first three buildings. It takes Mike Lynch about seven days to do a small building.
8) Board is checking on satellite companies.
9) There are no problems with our current contractors (exterminator, grounds maintenance, pool, gutter cleaning, Waste Management, National Fitness Consultants).

6. Continued Business

Cox Communication Cable Contract: Cox will assume responsibility up to distribution panel; StoneCroft maintains wiring between panel and units. Providers may be changed.

7. Open Forum II

Small satellite dishes on all buildings should be connected to each unit within the next year. Dishes contain antennae for local channels.

8. New Business: none

9. Adjournment: 7:50 p.m.

10. Next meeting: Monday, July 17, 2000, 7:00 p.m.

StoneCroft Condominiums
http://www.stonecroftcondos.com
Board of Directors
Regular Meeting
March 27, 2000

I Meeting called to order at 7:00 p.m. by Jeff Hunter. Present were Jeff, Pat, Janet, Carlos, Cheri, Jim, and Michelle.

II Minutes from January 10th meeting were approved.

III Open Forum.

A. Tree. Leaning tree by dumpster will be cut.

B. Newsletter, suggested topics.
Flyers by mailboxes for info to residents
Let residents know that jumping isn’t allowed inside units
Trash bags left outside doors will be labeled
Lower blinds to empty units
Only electric grills are allowed; no propane, charcoal, or gas (detached) grills

IV Committee Reports None

V Management Report

A. Michelle Casciato

1. Replacement Reserve Study. Funding appears to be sufficient for the future.
2. Balcony/Breezeway Ceilings. Final decision n Contractor will be made when all
bidders have answered:
(1) How long will construction take?
(2) Daily timeframe?
(3) No weekends.
Approved [Pat/Carlos]
3. Tree Work. Arborist walked entire property. $3980 to remove dead trees. Will add
fast growing pines. Approved [Carlos/Pat]
4. Storage Shed/Snow Blower. $800 to build with concrete floor and siding;
$800 for snow blower. Approved [Janet/Pat]
5. Tax resolution to make condo fees tax deductible for owners as well as landlords.
6. Hailstone Damage Claim. 15% of roofing is damaged, needs repair, but no leaks.
Insurance company will pay $40,000-$60,000, which will be banked for 5 years,
until any leaks appear prior to repair work being done. (Roofing will be replaced
when condos are 15 years old. $400,000 replacement cost.)

B. Jim Alkire (see attached report)
1. Items Requiring Board Approval
2. Water Leak
3. Tree Removal
4. Much Needed Storage Room
5. Dumpster Area
6. Vending Machines
7. Hazel Peterson Lost
8. The New Bench
9. Balcony Construction
10. The New Canopies. Building 4 has some gaps.
11. Contractors

VI Continued Business

A. Cable letter sent to Cox to retain rights to cable equipment to utilize for satellite
system – one dish on each building. Antenna will also be installed for local channels.

B. Pool Contract. Up for Bids. Century will refund $1500 at end of season if we’re not
satisfied. $25 credit for every hour not covered. Open Memorial Day to Labor Day.
Hours: 2 pm – 8 pm, Tuesday – Friday. 11 am – 8 pm Saturday, Sundays, Holidays.
Approved [Janet/Carlos]

C. Covenants Appeal – Balcony Ceiling Enclosure. to be Repealed.

VII Open Forum

A. Brick at 4447 at Fair Stone ok? Around tree ok? No problem.

B. Puddling on landings at 4443 Fair Stone and 13070 Autumn Woods Way will be checked.

C. Doors are painted every 4 years.

VIII New Business

A. Covenants and Facilities Chair Positions Open.
Covenants: Jim Wilson appointed Covenants Chairperson. Chris Holley volunteered;
Sharon Hurst will be contacted.

IX Adjournment at 8:10 pm. Next meeting Monday, May 22, 2000, at 7 pm.

Cheri Bohman
Secretary
StoneCroft Condominiums
Fairfax, VA 22033
3/27/2000

STONECROFT BOARD OF DIRECTORS REGULAR MEETING MINUTES

January 10, 2000

I. Meeting called to order at 7:00 p.m. by Jeff Hunter. Present Jeff, Pat, Janet, Carlos, Cheri, Jim, and Michelle. Carlos arrived at 7:30.

II. Minutes from the previous two meetings were approved as amended. Pat/Cheri.

New secretary needed since Janet no longer resides at StoneCroft. Cheri was nominated and voted in.

III. Open Forum.

A. Bench. Pavers are to be placed under bench.

B. Ripped blinds in a rental unit in Building 2, 4447 Fair Stone Drive #103. Chris Saladyga, Covenants Committee, will send letter to renter and owner to repair; also to clean up unsightly dog/garbage mess. They will have two weeks to respond.

C. GE Dishwasher Recall. Does not apply to originally installed dishwashers those present were apprised.

D. Lifting Countertops. WilsonArt may pay a small amount towards replacement.

E. Rusty Tub Drain. Owner pays for replacement.

F. Portable Storage Unit. Pat said it should be gone momentarily.

G. Bike Racks. Debbie Leonard not present. No decision made.

H. Newsletter. Future newsletters will be printed in black ink since color printing is cost prohibitive.

IV. Committee Reports. None.

V. Management Report.

A. Michelle Casciato.

1. Master Insurance Policy Renewal.

2. Pool Contract. Four firms bidding. Discussion centered on the highest bidder, Century Pool Mgmt. There past record may prove their bid to be the most acceptable to the community.

B. Jim Alkire.

1. Water Leak. Building 6, Christmas Eve, leaking toilet valve in third floor unit (no one home) water dripped down through second floor (no one home) to first floor. Fire department responded to smoke alarm report, broke into third floor unit. Monico extracted water from all three units from 11:00 p.m. until 5:00 a.m. Morgan and Cheeves will pay $1700; total cost = $5000.

B. Jim Alkire (cont’d)

2. Dumpster Area. Even though residents were instructed to dispose of their Christmas trees in the specially-provided open-top dumpster, several chose to place them either in the compactor or behind the recycle container.

3. Bench. 4443 Fair Stone. To be left as is, with pavers added. Didn’t draw any expected criticism.

4. Polybutylene. Building 2, 4439 Fair Stone, #102. Water leak in pipe over hot water heater and in fitting. Owner/Mgmt Company will file a claim.

5. Balcony Construction. Building 8, HFI is redoing 5 units in Building 6 since too much retardent added to the concrete prevented it from properly setting up. Building 8, third floor landing, large crack will be repaired. Cleanup will include removing spattered cement from roof shingles and steps.

6. New Canopy Installation. Buildings 3 and & have small drips. Gutter will be added to fit awning.

7. Contractors Report. All contractors are performing as expected. Pool contract is up for renewal.

8. Tree. Leaning tree will be checked.

VI. Continued Business.

A. Cox Communication Cable Contract. Still negotiating for satellite dish; negotiations may continue for another year. Residents may install dishes at own expense.

B. Condo Website. Jeff is in the process of creating our new StoneCroft website:

HYPERLINK http://www.stonecroftcondos.com

VII. Open Forum. No new issues mentioned.

VIII. Next meeting scheduled: Monday, March 13, 7:00 p.m.

Meeting adjourned, 7:50 p.m.

_________________________________________________________________________________________________

MINUTES OF THE ANNUAL MEETING STONECROFT CONDOMINIUM UNIT OWNERS

ASSOCIATION NOVEMBER 10, 1999

Jeff Hunter, President of the Board of Directors, called the Annual Meeting to order at 8:00 p.m.

Michelle Casciato, Managing Agent from Legum and Norman, read the proof of notice certifying that notice had been given in accordance with the Bylaws. She further announced that the quorum of owners present in person or by proxy was 41%.

The minutes of the 11/11/98 Annual Meeting were approved as amended.

The four candidates gave short presentations and answered questions from the floor. Voting commenced.

Cheri Bohman and Pat McCardle were re-elected to three-year terms.

President Hunter recounted the events of the previous year and urged residents to become more active in the community.

There being no other business, the meeting was adjourned at 8:35 p.m.

STONECROFT BOARD OF DIRECTORS REGULAR MEETING MINUTES

NOVEMBER 10, 1999

I. Meeting called to order at 7:30 by Jeff Hunter. Present were Carlos, Jeff, Cheri, Pat, Janet, Jim and Michelle.

II. Janet was unable to locate her notes to type up the minutes from the September 29th meeting and the board agreed to delay a vote on them until Janet located the notes and typed them up for the board.

III. Open Forum
Nothing Mentioned

IV. Committee Reports
A. Covenants
Christopher Saladyga reported that an owner of a second floor condo appealed the Covenants Committee?s decision to not allow her to finish off the ceiling of her balcony. The committee cited concerns about air circulation, symmetrical appearance, and ownership (limited access) of the balcony ceiling as the reason for denial. The board tabled the appeal until they could gather more information from the condo covenants and the cost of covering all the balconies.

B. Facilities
Debbie Leonard shared information about the bike racks made by Environmental Features, Inc. Debbie was not present at the meeting and the board wanted to know how many racks Debbie wanted to order and where they should be placed.

C. Communications
The board thanked Marissa for the great job she did on the newsletter. The cost of copying it in color was extremely expensive, so any ensuing newsletters will be copied in black and white.

V. Management Report

A. Michelle Casciato
1. Copies of the revised budget were sent to all the unit owners.
2. The board voted to accept Michelle?s recommendation for Facility Engineering Associates, the company used by StoneCroft previously to conduct the Reserve Study.

B. Jim Alkire
1. Dumpster
Jim has received calls from unit owners who have seen people from the townhouses next door walking over and putting their trash in the StoneCroft dumpster. The board asked Jim to get a quote to install a wall making it
more difficult to access the dumpster from the street side. In the mean time, the board asked community members to be alert and ask anyone to desist.

2. Balcony Construction
Construction is nearing the end. Building nine is in the demolition stage. There will be some work left to paint and clean up after the repairs.

3. The New Bench
Mary Page bought a bench and placed it on the deck of building two. Residents of the building have complained. Jim will use the deck over by the dumpster and will poll the residents of the building as to a preferred
location for the bench.

4. Canopies
Are installed. There have been some leaks in the smaller building that will hopefully be resolved before the freezing weather.

5. Polybutylene
The owner of 13085 unit 104 Autumn Woods Way elected not to cut holes in the wall to trace the pipe. He will wait until there is another leak.

VI. Continued Business

A. Cable
Ownership of the cable lines is still in dispute and the lawyer is looking into the consequences of accepting responsibility of the lines.

B. The appeal of the covenants committee was discussed during the committee reports

C. The board voted to accept the draft of the FY 1998 audit.

VII. Open Forum
No new issue mentioned.

VIII. Meeting adjourned, 8:00 for the Annual Meeting.

STONECROFT BOARD OF DIRECTORS REGULAR MEETING MINUTES

SEPTEMBER 29, 1999

I. Meeting called to order at 7:30 by Jeff Hunter. Present were Carlos, Jeff, Cheri, Janet, Pat, Jim and Michelle. Janet arrived at 7:40.

II. The minutes from the August 11, 1999 meeting were approved.

III. Open Forum

No new issues.

IV. Committee Reports

A. Covenants
B. Facilities
C. Communications

V. Management Report

A. Michelle Casciato

1. Michelle has notified the insurance carrier that there may be a possible claim as a result of the tree falling on the motorist. The tree had been tagged by VDOT for removal so was not removed when StoneCroft had the other trees removed.

B. Jim Alkire

1. Balcony Construction
Construction should finish on schedule. There have been some complaints about noise and trash, but for the most part things have been going well, is slightly ahead of schedule.

2. Polybutylene
The owner of the unit with the leak opted not to have his walls cut open in a search for the pipes. He will wait and see if there are any other leaks first.

3. Canopies
Installation is going smoothly and quickly. There have been a few complaints about the noise.

VI. Continued Business

A. Cable
There is still no resolution to the ownership of the cable lines.

VII. Open Forum

VIII. Executive Session
The 1999-2000 budget was presented and various changes in expenses were discussed. The Board made several changes to the budget and voted to approve the budget as amended 4-1.

IX. Next meeting is scheduled for 11/10/99 at 7:30

X. Meeting adjourned, 8:30.

STONECROFT BOARD OF DIRECTORS REGULAR MEETING MINUTES

AUGUST 11, 1999

I. Meeting called to order at 7:30 by Jeff Hunter. Present were Carlos, Jeff, Cheri, Pat, Jim and Michelle. Janet arrived at 7:40.

II. Pat moved to approve the minutes from the June 8, 1999 meeting, Carlos seconded, and minutes were approved 4-0.

III. Open Forum

Mary Page expressed frustration about the difficulty in closing the door of the trash compactor. Jim agreed to call the company to see if there was anything they could fix.

Jim Wilson had questions about delinquency on condo fees. Michelle discussed the general procedure in place to get fees paid up.

IV. Committee Reports

A. Covenants

1. Christopher Saladyga reported that an owner of a second floor condo wanted permission to finish off the ceiling of the balcony. The committee is waiting to give an answer until they see the plans. Jim already informed the owner that the plans need to

B. Facilities

1. Debbie Leonard has a call into the parks department inquiring about their bike racks.

C. Communications

1. Marissa presented a copy of the newsletter she has drafted.

D. No other committees were represented.

V. Management Report

A. Michelle Casciato

1. The settlement money from the siding lawsuit has been put into an investment account.

2. The annual meeting is set for the second Wednesday in November.

3. Any items that need to be included in next year's budget need to be turned in to Michelle by next week.

B. Jim Alkire

1. Speed Bump

Jim reported that the speed bumps are painted and the corner of the one on Fair Stone Drive has been removed so that water won't pond.